THIS POSTING WILL BE OPEN UNTIL FILLED
Application cut-off dates are weekly, every Monday.
With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.
IDEAL CANDIDATE STATEMENT
The ideal candidate will be a highly organized, analytical, and self-directed professional with demonstrated experience managing complex projects, conducting in-depth research, and developing well-supported recommendations. They will possess strong project management skills, including the ability to coordinate multiple assignments simultaneously, establish timelines, monitor progress, and successfully implement projects involving multiple stakeholders. Experience conducting research in a local government, public agency, archives, records management, legislative, or policy environment is highly desirable. The successful candidate will have the ability to locate, organize, evaluate, and synthesize information from a variety of sources, including historical records, ordinances, resolutions, meeting minutes, staff reports, and other governmental documents. They will be skilled at identifying relevant information, establishing historical context, and preparing clear and accurate reports, summaries, and legislative histories.
This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.
Knowledge of:
-
Principles and practices of personnel administration.
-
Principles and practices of organization and public administration.
-
Principles and practices of program management, analysis, and coordination.
-
Principles and practices of program performance measurement, systems analysis, and statistical measurement.
-
Research techniques, methods, and procedures, and basic methods of statistical analysis.
-
Principles, methods, and practices of municipal finance, budgeting, and accounting.
-
Principles, methods, and practices of procurement, contracting, and grant writing.
-
Methods of reporting information.
-
Applicable Federal, State, and local laws and regulations.
Skill in:-
Providing customer service, including dealing with people in sensitive situations and problem resolution.
-
Making presentations and conducting meetings.
-
Use of computers, computer applications, and software.
Ability to:-
Interpret and apply rules, regulations, laws, ordinances, and policies.
-
Communicate effectively, both orally and in writing.
-
Administer assigned program responsibilities.
-
Collect and analyze data and make sound recommendations.
-
Review organizational and administrative problems; recommend and implement appropriate courses of action.
-
Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
-
Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
-
Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
-
Meet multiple deadlines.
EXPERIENCE AND EDUCATION
Experience:
Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
And
Education:
A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
Substitution of Education:
An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and
will be required at the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service.
Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
-
Auditing principles.
-
Basic methods of statistical analysis.
-
Procurement, contracting, or grant writing.
Probationary Period:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.
