Are you organized, friendly, and dependable? We're looking for an Office Assistant to help keep our growing landscape construction and maintenance company organized while providing outstanding customer service to our clients and supporting our field crews.
We're looking for an organized, dependable person to become an important part of our team. This position is ideal for someone who enjoys helping people, staying organized, and taking ownership of a variety of office responsibilities. As the first point of contact for many of our customers, you'll play a key role in helping our business provide exceptional service and keep projects moving forward.
Employment Details
· Full time, year round
· Hours: 8-4:30
· Location: Terra Firma Landscape, Inc. and Best Choice Landscape, S66W14427 Janesville Rd, Muskego, WI 53150
· Pay Range: $18-22 Depending on experience
· Benefits: PTO, Simple IRA, Holidays
What You'll Do
- Answer incoming phone calls and provide friendly, professional customer service.
- Answer inquiries from prospective customers and gather information about their landscape construction projects.
- Submit utility locate requests through Diggers Hotline before excavation work begins.
- Enter and organize purchase receipts accurately.
- Assist with Accounts Receivable by contacting customers regarding outstanding invoices and payments.
- Maintain accurate records and help keep office operations organized.
- Support the management and field teams with administrative tasks as needed.
- Communicate with customers, vendors, subcontractors, and employees in a positive and professional manner.
- Data entry
- Assisting with payroll
- Preparing invoices
- Maintaining customer files
What We're Looking For
- Strong communication and customer service skills.
- Good organizational skills and attention to detail.
- Ability to manage multiple tasks and stay organized in a fast-paced environment.
- Comfortable using computers and learning new software.
- Dependable, self-motivated, and able to work independently while supporting a collaborative team environment.
- Previous office, administrative, bookkeeping, or customer service experience is preferred but not required.
- Construction, landscaping, or contractor office experience is a plus, but we are willing to train the right person.
Software We Use
Experience with the following is helpful, but we're willing to train the right candidate:
· Microsoft Outlook
· Microsoft Word
· Microsoft Excel
· Quick Books
· Aspire (Industry specific software)
Why Join Our Team?
We're a locally owned landscape construction and maintenance company that values hard work, teamwork, and great customer service. The office plays a critical role in helping our crews and customers have a great experience, and we're looking for someone who wants to be an important part of that success.
Contact us!
Call Heather at (414) 422-9440 or email [email protected]
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
