PAYROLL (BACKUP):
- Payroll Accruals: Enter month end payroll accruals.
- Timekeeping: Review and correct time records of 350+ employees within WorkMax timekeeping system.
- Payroll Issue Resolution: Work with employees to resolve payroll issues.
- MLHR: Process missing labor hours reports from employees.
- Employee Support: Work with staff to facilitate reimbursements, answer WorkMax questions, etc.
- Payroll Report: Provide Valcourt Shared Services weekly Data Set of payroll adjustments.
- Process Payroll: Provide Valcourt Shared Services payroll reports for processing in Paycom.
- Payroll CE Duplicate: Maintain accuracy of duplicate payroll record in Computer Ease accounting system.
- Live Check Distribution: Distribute printed payroll checks and paycheck stubs to employees by mail.
- Workers Comp: Upload payroll totals by code into workers comp carrier’s website for payment processing.
- PAFs: Enter Personnel Action Forms in Paycom for personnel changes.
ACCOUNTS RECEIVABLE (BACKUP):
- Payment Application: Deposit payments into bank account.
- Issue Resolution: Work with clientele to resolve AR payment issues.
- Collections Report: Report client payments received to executive team.
- Check Copies: Distribute check copies to collections department and Valcourt Shared Services.
- Communication: Collaborate with the collections department and Valcourt Shared Services as needed.
NETSUITE/CE DATA VALIDATION (BACKUP):
- WBS Updates: Enter budget changes from CE into NetSuite Work Breakdown Structure.
- Change Order Updates: Enter change order totals per job per month from CE into NetSuite.
- Data Validation: Ensure data between NetSuite and CE is substantially similar.
At the time of the drafting of this job description, there is a two-person team with this position being the primary Coder
Router and the backup to the Office Coordinator position. Since both roles are new, responsibilities may shift in time to
keep the workload balanced between the positions. This job description is subject to change.
