The mission of Marianapolis Preparatory School is to educate students in the Catholic tradition of
academic excellence with a commitment to an active faith in God and a dedication to building character
with content, compassion, and integrity.
Administrative Assistant to the Academic Office Position:
The Administrative Assistant to the Academic Office will support the goals and mission of Marianapolis
Preparatory School through their daily interactions with all community members. This position reports
directly to the Associate Head of School as well as the Director of Academic Records & Registration, in
conjunction with the Director of College Placement and the Dean of Faculty, in support of the full
Academic Administrative Team in all matters directly associated with this position.
The Academic Administrative Assistant provides comprehensive administrative and operational support to the
Academic Office, assisting administrators, faculty, students, and families in the day-to-day functions of the
school's academic program. This position requires exceptional organizational skills, professionalism,
discretion, and a commitment to providing outstanding service to all members of the school community. The
Administrative Assistant will gain a strong understanding of the independent boarding school model and
develop the ability to articulate the school's and the Academic Office's overall goals and objectives.
In addition to supporting the Academic Office, the Academic Administrative Assistant serves as a study hall
proctor, fostering a structured, respectful, and productive learning environment for students during assigned
supervision periods.
Primary Responsibilities:
Academic Office Support
Provide administrative support to members of the Academic Office in a wide range of daily operations.
- Serve as a welcoming point of contact for students, families, faculty, and visitors.
- Prepare, organize, and maintain academic records, reports, and correspondence.
- Assist with scheduling, calendars, meetings, and special events.
- Coordinate the distribution and collection of academic forms, materials, and communications.
- Maintain confidential student and faculty information in accordance with school policies.
- Support academic processes, including registration, scheduling, grading, assessments, and other
departmental initiatives as assigned.
- Manage office supplies and assist with general office organization.
- Respond to inquiries and direct questions to the appropriate personnel.
Operational Support
Assist with planning and executing academic events, parent programs, faculty meetings, examinations,
awards ceremonies, and professional development activities.
- Help coordinate logistics for academic initiatives and special projects.
- Provide support for data entry and the maintenance of academic databases and information systems.
- Perform additional administrative duties as assigned to support the effective operation of the Academic
Office.
- Help coordinate and be present for “all hands on” academic events such as: Academic Society Inductions,
College Placement presentations, standardized testing (PSAT, SAT, AP©), Prizes & Awards, Baccalaureate
Mass, and Graduation.
Study Hall Supervision
