ESSENTIAL DUTIES AND RESPONSIBILITIES
- Communicate and handle incoming and outgoing communications on behalf of the City Clerk.
- Assist City Clerk with preparation materials for City Council meetings.
- Attend all City Council meetings and record detailed notes, as needed.
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail.
- Prioritize and manage multiple projects simultaneously and as required follow through on issues in a timely manner.
- Type and edit a variety of correspondence, reports, spreadsheets, etc. requiring judgement and accuracy.
- Assist City Clerk with FOI requests and other requests from residents for information.
- Assist with business permits and the renewal processes; also processes solicitation permits and background checks.
- Provide administrative assistance to the Finance Department, including receptionist duties as needed.
Perform other duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of office procedures, administrative practices, and recordkeeping systems.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and standard office equipment.
- Strong written and verbal communication skills, with the ability to interact professionally with the public, staff, and elected officials.
- Ability to prepare, edit, and proofread various documents with a high degree of accuracy.
- Ability to prioritize tasks, manage time efficiently, and handle multiple projects.
- Ability to maintain confidentiality and exercise sound judgment in sensitive situations.
- Ability to take accurate meeting notes and produce well-organized summaries or minutes.
Ability to interpret and apply rules, regulations, and policies related to city operations.
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EDUCATION AND EXPERIENCE
Completion of two (2) years of vocational-technical school coursework in office procedures, office administration, or a related field; and Two (2) years of administrative assistant experience. Equivalent combinations of education and experience will be considered.
Drug-free Workplace
It is the policy of the City of Maumelle to maintain a work environment free from the unlawful manufacture distribution, dispensation, possession, or use of a controlled substance as defined by the Federal Control Substance Act or similar state statutes and free from the use possession, and effect of alcoholic beverages. The City of Maumelle recognizes that drugs and alcohol impair employee judgment, which may result in increased safety risks hazards to the public, employee injuries, faulty decision-making, and reduced productivity. Therefore, the City of Maumelle expects all employees to be in a state of mind and physical condition fit to complete their assigned duties safely and competently during work hours.
The City of Maumelle complies with the Drug-Free Workplace Act of 1988 (City Ordinance 118)
NOTICE OF NON-DISCRIMINATION
The City of Maumelle is an equal-opportunity employer
The Deputy City Clerk performs a variety of administrative, executive support, and clerical duties to assist in the daily operations of the City Clerk/Treasurer’s office. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively. The Deputy City Clerk works under the general supervision of the City Clerk/Treasurer and may serve in their place when necessary.
