Job Summary
The Human Resources Assistant assists with the day-to-day operations of the Human Resource Department. This position may assist and/or carry out responsibilities in one or more of the following functional areas: benefits, employee relations, compensation, leaves of absence, and employment
Essential Duties
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Maintains employee profiles on HRIS system and performs file maintenance.
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Conducts fingerprinting and administers background checks from multiple sources.
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Process E-Verify for all new hires, and maintain I-9 documentation in accordance with USCIS document retention requirements.
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Conducts onboarding meetings with new hires, ensuring policy acknowledgements are received, and communicating Bank's benefit package to new hire.
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Performs maintenance to enter new hire information in payroll system and communicates with IT on required bank systems access.
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Facilitate the timely completion of promotion and termination in all systems
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Orders name badges and business cards.
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Manages the placement of seasonal employees, temporary employees, and contractors ensuring appropriate agreements are in place and disclosures are signed.
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Ensures employee bulletin boards are current throughout the organization.
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Maintains employee files, ensuring any acknowledgements for policies or compensation are current.
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Distributes job descriptions and policy updates and tracks for acknowledgement.
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Coordinate the distribution of anniversary cards and flower arrangements
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Assist with sensitive and confidential matters like personnel relations, employee information, organizational changes, and data files.
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May provides guidance to employees regarding Human Resources related areas.
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Performs other related duties, as assigned and required.
Complies with all State and Federal Banking regulatory requirements, including but not limited to: BSA, Anti-Money Laundering OFAC, CIP, Financial Elder Abuse Reporting, Sexual Harassment, Information Security and privacy requirements. This position will elevate suspicious activity to supervisory staff and/or BSA department. Completes compliance and other technical training workshops as assigned.
Non-Essential Duties
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File Maintenance
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Required Knowledge Federal/State Employment Laws
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Basic Knowledge, Skills and Abilities
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Ability to relate to individuals at all levels
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Clear understanding of the English Language (Spoken & Written)
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Basic Mathematics Skills
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Customer Service Skills
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Critical Thinking, Judgment & Problem Solving Skills
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Ability to actively listen & learn
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Ability to work under pressure
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Able to deliver effective results, meet tight deadlines and targets
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Ability to respectfully communicate with supervisors and co-workers
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Ability to effectively deal with unpleasant, angry or discourteous people
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Proficient in Microsoft Excel, Word, Outlook.
Equipment Operated
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Desk Top Computers
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Standard Office Equipment (copiers, fax machines, telephones)
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Physical Requirements & Work Environment
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Requires sitting for prolong period of time
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Requires lifting up 25 lbs.
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Office setting w/controlled temperature
Education and Experience
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High School Diploma or equivalent required.
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Preferred candidate should have 0-4 years of Human Resource experience
As a part of the Bank’s internal control systems, employees holding sensitive positions are required to be absent from their duties for a minimum of two consecutive weeks each year. This position has been deemed to meet the test for a sensitive position, and therefore you will be required to meet the minimum absence requirement each and every year.
This job description is not intended to be all-inclusive, and employees will be required to perform additional related work duties as assigned by their immediate supervisor and/or management. Farmers and Merchants Bank of Long Beach reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.
