MINIMUM QUALIFICATIONS:
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Associates degree from an accredited institution.
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Five (5) years of legal assistant experience.
PREFERRED QUALIFICATIONS:
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Bachelors degree in political science or related field.
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Graduation from an American Bar Association approved legal assistant program or certified legal assistant.
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Experience managing business/department functions and staff.
Relevant work experience or education may be substituted to satisfy minimum qualifications.
KNOWLEDGE, SKILLS, AND ABILITIES:
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Clear and concise oral and written communication skills; mathematical, analytical, organizational, and prioritization skills; flexibility and adaptability in dealing with rapidly changing priorities and demands.
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Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment.
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Knowledge of and experience using multiple project management tools and methodologies.
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Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
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Ability to communicate technical information to technical and non-technical personnel.
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Ability to deliver high-quality customer service in a timely and professional manner.
Revised: 10/20/2023
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Serve as a liaison for Legal Services in communications with parents and community members, representative of other organizations, and staff in response to claims, requests, complaints, and other matters of a legal nature.
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Assist attorneys in all phases of legal research, background investigations, and case management.
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Prepare and finalize drafts of documents including, but not limited to, correspondence, pleadings, motions, other court-related documents or filings, contracts, policies, resolutions, or other District documents as directed by the supervising attorney.
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Interview staff and other witnesses who may be affiliated with a particular case or matter in pending claims against the District; summarize and report findings to attorney.
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Gather and analyze information; index various materials that have been compiled.
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Assist attorneys in the review of miscellaneous legal documents to ascertain their accuracy and conformance to established policies and standards.
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Work with attorneys in coordinating and overseeing document production associated with assigned cases.
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Research legal information in statutes, legal opinions, court rulings, pleadings, and official guidance via conventional and computer-based methods, independently or at the direction of an attorney.
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Open, organize, and maintain both physical case/matter files and those maintained via any electronic case management system.
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Assist Legal Secretary in maintaining attorney calendars and master docket calendar for legal deadlines, scheduling all appointments, tracking work in progress, and monitoring cases through final disposition.
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Prepare hearing notebooks and arrange for attendance of witnesses at hearings or internal investigations.
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Coordinate the scheduling of administrative hearings for student disciplinary hearings, including preparatory witness meetings and evidence review.
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Assist in providing technical support for various District departments and schools concerning legal issues such as custody issues.
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Maintain confidentiality regarding school and workplace matters.
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Track new developments in the legal field; maintain familiarity with applicable laws, rules, policies, and regulations.
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Assist with preparation of School Board legal agenda items for Board meetings.
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Attend trials, depositions, or other legal proceedings with District attorney to assist as needed.
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Provide coverage for Legal Secretary when necessary due to absence.
Revised: 10/20/2023
U11, $28.28, 8 hours, 255 days
Compensation may increase based upon relevant education and experience.
