Location: Milwaukee, WI
Employment Type: Long-Term Contract Opportunity (Monday–Friday, 8:00 AM–5:00 PM)
Join a leading global provider of specialized industrial and construction support services, partnering with some of the most recognized companies in the infrastructure, energy, and commercial sectors. This organization is known for its strong safety culture, commitment to operational excellence, and collaborative team environment.
This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment and wants to play a key role in keeping operations running smoothly.
The Office Administrator is a critical part of the branch team, supporting daily operations through a blend of administrative, payroll, and financial coordination responsibilities. This role ensures efficiency, accuracy, and compliance across multiple areas while serving as a key communication hub between field teams, leadership, and corporate support functions.
- Manage timekeeping and payroll processes, including collecting and submitting weekly employee hours for processing.
- Maintain accurate data entry and reporting within Salesforce and other internal systems.
- Support invoicing, accounts payable/receivable, and billing tracking to ensure timely financial operations.
- Coordinate meetings, prepare agendas, document minutes, and track follow-up items.
- Monitor and maintain safety documentation to ensure compliance with company and industry standards.
- Track deliveries and ensure secure, timely distribution of materials, including employee paychecks.
- Provide general administrative and operational support to the regional team.
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- 2+ years of administrative experience, preferably in construction, industrial services, or a similar environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience with Salesforce or similar CRM/project management tools is a plus.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Basic understanding of accounting processes, including AP/AR and invoicing, preferred.
- Opportunity to work with a well-established industry leader.
- Collaborative team culture centered on safety, integrity, and teamwork.
- Hands-on role with exposure to multiple facets of business operations.
- Stable, long-term assignment with potential for growth.
