At ProActive Solutions USA, we are passionate about delivering innovative sanitation, food safety, and chemical solutions that help protect the food supply across North America. As we continue to grow, we're looking for a motivated, organized, and creative Marketing & Administrative Coordinator to join our team.
This is an exciting opportunity for someone who enjoys wearing multiple hats. You'll play an integral role in supporting our Sales, Marketing, Customer Excellence, Operations, and Leadership teams while helping drive our marketing initiatives, customer communications, and business growth.
If you're someone who enjoys variety, thrives in a fast-paced environment, and loves bringing ideas to life, we'd love to hear from you!
What You'll Do
As our Marketing & Administrative Coordinator, you'll provide administrative and marketing support that helps keep our organization running efficiently while strengthening our brand and customer relationships.
Your responsibilities will include:
Marketing & Communications
- Support the planning and execution of marketing campaigns and initiatives.
- Manage and update the company's social media platforms with engaging, professional content.
- Collaborate with leadership and IT to enhance our digital presence and website content.
- Create marketing materials including brochures, presentations, newsletters, advertisements, and digital content.
- Assist with new product launches by developing promotional materials and communications.
- Conduct market research to identify new business opportunities and industry trends.
- Monitor marketing performance and website analytics to measure campaign success.
- Maintain brand consistency across all internal and external communications.
Sales & Customer Support
- Prepare customer proposals, pricing documents, and sales contracts.
- Assist the Senior Vice President of Customer Excellence in managing customer contracts, pricing, and new business opportunities.
- Coordinate customer communications and promotional announcements.
- Support customer and employee training initiatives.
- Develop and maintain tracking systems for customer training, annual business reviews, and other key business activities.
Administrative & Project Coordination
- Support leadership with presentations, reports, and special projects.
- Coordinate meetings, travel arrangements, company events, and trade shows.
- Assist with project coordination across multiple departments.
- Work closely with Sales, Technical Services, Operations, Customer Excellence, and IT to support company initiatives.
- Travel as needed to support customer visits, trade shows, team meetings, and vendor events.
What We're Looking For
We're looking for someone who is:
- Highly organized and detail-oriented.
- Creative and enjoys developing marketing content.
- A strong communicator who enjoys collaborating across departments.
- Self-motivated and proactive.
- Comfortable managing multiple priorities simultaneously.
- Customer-focused with exceptional follow-through.
- Professional and committed to continuous improvement.
Preferred Qualifications
- Bachelor's degree in Marketing, Business Administration, Communications, or a related field.
- 3–5 years of administrative, project coordination, or office management experience.
- Marketing experience strongly preferred.
- Experience creating social media and digital marketing content.
- Experience with Canva, Mailchimp, CRM systems, and social media platforms.
- Strong Microsoft Office skills, including Word, Excel, and PowerPoint.
- Experience managing customer proposals, contracts, and pricing.
- Understanding of gross profit margins and costing preferred.
- Valid driver's license.
- Willingness to travel, including occasional overnight travel.
Job Type: Full-time
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Ability to Commute:
- De Pere, WI 54115 (Required)
Work Location: In person
