Grandview is seeking an organized, proactive, and approachable Administrative Assistant to join our team. We are looking for an individual who is committed to creating a welcoming and professional school environment while providing dependable administrative support to students, families, staff, and school leadership. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced school setting. This individual should possess strong communication and customer-service skills, demonstrate professionalism and confidentiality, and be comfortable responding to the day-to-day needs of a busy school office. If you are a reliable, collaborative professional who enjoys working with students and families and takes pride in helping a school operate efficiently and successfully, we encourage you to apply.
Essential Responsibilities
- Serve as the primary front office contact for students, families, and visitors
- Manage phone calls, emails, and in-person inquiries
- Support student enrollment, scheduling, and transcripts
- Maintain student records and data systems (e.g., Skyward)
- Coordinate attendance tracking and reporting
- Support school communications, events, and calendar management
- Handle cash, deposits, and purchasing processes
- Assist with student health needs, including basic first aid (training provided)
- Translate written and verbal communication (English/Spanish)
- Collaborate with school leadership and staff to ensure smooth operations
Schedule & Benefits
- Status: Full-time- 12 Month Position
- Hours: 7:00 AM – 3:30 PM.
- Lunch: 30-minute unpaid lunch break.
- Time Off: Includes 12 paid holidays, sick days, and vacation days.
- Benefits: Health, dental, vision, 403b, life insurance, and short/long-term disability.
Qualifications
- High school diploma or GED (required)
- College coursework in business or a related field (preferred)
- Minimum 3 years of administrative/secretarial experience (school setting preferred)
- Fluent in English and Spanish (required)
- Strong customer service and communication skills
- Ability to multitask and manage competing priorities
- Experience with office technology and systems
- Experience with Skyward or similar student information systems
Special Requirements
- Valid driver’s license and proof of auto insurance
- Ability to travel locally if needed
- Ability to lift up to 25 lbs
- Successful background check
Employing Organization:
Seeds of Health, Inc. is a nonprofit social service agency that has operated in Milwaukee since 1983. Seeds of Health is a K-12 district with a total of five schools; Seeds of Health Elementary School (K4-8), Veritas High School, Tenor High School - Journal Square Campus, Tenor High School - Cathedral Street Campus, and Grandview High School. The schools have been recognized for high performance. Seeds of Health is the only charter agency that has a PreK-12 program.
To Apply:
To apply, please attach your resume, two letters of recommendation and a copy of your transcripts (high school and/or any post secondary school). Deadline: until filled.
This institution is an equal opportunity provider.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Language:
Work Location: In person
