Overview
Mars Cheese Castle is seeking a dependable and detail-oriented Full Charge Bookkeeper to join our administrative team. This position is responsible for managing the day-to-day accounting functions of a fast-paced business, including accounts payable, accounts receivable, bank reconciliations, payroll support, financial reporting, and maintaining accurate financial records. The ideal candidate is highly organized, trustworthy, self-motivated, and able to work independently while collaborating with management and ownership. This is a key position that plays an important role in the financial success of our organization.
Hours:
This position is scheduled Monday through Friday from 8:30 a.m. to 5:00 p.m. Regular attendance is expected and considered an essential function of the position. Occasional weekend work may be required to support business needs, but is not expected to be a regular part of the schedule. A standard forty-hour workweek is expected.
Examples of Tasks:
- Maintain confidentiality of payroll, employee, and financial information.
- Reconcile and replenish cash drawers and assistant manager cash banks.
- Verify daily cash receipts and prepare bank deposits.
- Investigate and resolve discrepancies involving cash handling, deposits, or financial records.
- Enter and maintain daily, weekly, and monthly financial transactions in accounting software.
- Record deposits and prepare corresponding journal entries.
- Review and reconcile sales records, merchant processing reports, and bank deposits.
- Prepare payroll information for processing, including employee invoices, tips, vacation pay, garnishments, child support deductions, and other payroll adjustments.
- Process bi-weekly payroll accurately and within established deadlines.
- Maintain payroll records and update employee pay rates in payroll and accounting systems.
- Calculate and remit payroll taxes, garnishments, child support payments, and other required deductions.
- Prepare and maintain payroll summaries and supporting documentation.
- Generate and review reports to verify payroll accuracy.
- Process employee invoice summaries and allocate charges to the appropriate departments.
- Assist with sales tax reporting by preparing and maintaining accurate taxable sales records.
- Review, verify, and process vendor invoices for payment.
- Allocate expenses to the appropriate departments and accounts.
- Prepare checks for payment and coordinate required signatures.
- Process online payments to vendors and maintain accurate payment records.
- Monitor Positive Pay and banking systems to identify and prevent fraudulent transactions.
- Reconcile vendor statements and resolve billing discrepancies.
- Maintain organized financial records, reports, and supporting documentation.
- Assist with month-end and year-end accounting processes.
- Communicate with banks, vendors, government agencies, and internal departments regarding financial matters.
- Assist with audits and provide supporting documentation as requested.
- Answer incoming phone calls and assist office visitors when necessary.
- Reliable and predictable attendance is an essential function of this job.
- Any other duties as assigned by a supervisor/manager.
Examples of Knowledge:
- Bookkeeping Principles - Knowledge of accounting procedures, financial recordkeeping, payroll processing, reconciliations, and general ledger practices.
- Mathematics -Knowledge of arithmetic, percentages, and financial calculations.
- Clerical - Knowledge of administrative and clerical procedures, recordkeeping systems, and office practices.
- Computers and Software - Knowledge of bookkeeping software, payroll systems, spreadsheets, and word processing applications.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Customer and Personal Service - Knowledge of principles and processes for providing quality service to internal and external customers.
- Administration and Management - Knowledge of office procedures, record maintenance, and organizational practices.
Examples of Abilities:
- Written Comprehension - The ability to read and understand information and ideas presented in writing.
- Written Expression - The ability to communicate information and ideas effectively in writing.
- Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
- Mathematical Reasoning - The ability to choose the correct mathematical methods or formulas to solve problems.
- Number Facility - The ability to add, subtract, multiply, divide, and perform financial calculations accurately.
- Information Ordering - The ability to arrange things or actions in a certain order or pattern according to specific rules.
- Deductive Reasoning - The ability to apply general rules to specific problems to produce logical answers.
- Problem Sensitivity - The ability to recognize when something is wrong or likely to go wrong.
- Selective Attention - The ability to concentrate on a task over a period of time without being distracted.
- Attention to Detail - The ability to identify errors or inconsistencies in financial records and documentation.
- Near Vision - The ability to see details at close range.
- Finger Dexterity - The ability to make precisely coordinated movements of the fingers to operate a computer keyboard, calculator, and office equipment.
- Speech Clarity - The ability to speak clearly so others can understand you.
- Speech Recognition - The ability to identify and understand the speech of another person.
- Time Management - The ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Confidentiality - The ability to handle sensitive financial and employee information with discretion and professionalism.
- Computer Proficiency - The ability to efficiently utilize accounting software, payroll systems, spreadsheets, and other office technology.
- Prolonged Sitting - The ability to remain seated and perform computer-based work for extended periods.
- Manual Dexterity - The ability to operate standard office equipment including computers, calculators, printers, scanners, and telephones.
If you’re passionate about maintaining impeccable financial records and thrive in a fast-paced environment, we want to hear from you!
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Paid time off
- Vision insurance
Experience:
- Bookkeeping: 2 years (Preferred)
Ability to Commute:
- Kenosha, WI 53144 (Required)
Work Location: In person
