JOB
This position is responsible for performing supervisory and technical accounting duties in support of the payroll functions of the department.
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Interviews, hires, trains, plans, assigns, and directs the work of payroll personnel; evaluates performance, rewards and disciplines, addresses complaints, and resolves problems.
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Ensures that all data entry is complete before processing payroll; verifies that time and attendance records have been processed; verifies that appropriate pay period table has been established for the payroll being processed.
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Ensures the timely and accurate disbursement of all tax withholdings; ensures the timely and accurate disbursement of all benefit payments.
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Researches and interprets laws associated with payroll, benefits, taxes, and other pertinent regulations.
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Ensures compliance with applicable laws and regulations.
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Researches, analyzes, and solves any discrepancies relating to employees pay.
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Oversees the issuance of special checks issued outside the normal payroll process.
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Reconciles discrepancies with benefit vendors.
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Prepares, analyzes, distributes, and reports on payroll data; ensures payroll expenses and liabilities have been accurately posted to the financial system.
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Approves journal entries and payable documents on a weekly basis to ensure vendor payments are complete.
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Prepares and processes journal entries for departments in relation to reclassification of salaries and benefits.
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Reconciles and balances various federal and state tax reports; provides requested payroll information to various internal and external departments and agencies.
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Oversees the conversion of Advantage HR to the newest release; develops end user training.
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Performs other related duties as assigned.
EXAMPLE OF DUTIES
- Knowledge of the principles and practices of public accounting and payroll processes.
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Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.
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Knowledge of the methods and techniques of financial research, statistical analysis, and report presentation.
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Skill in utilizing financial computer software programs.
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Skill in the supervision of personnel.
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Skill in problem solving and decision making.
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Skill in gathering and analyzing complex data.
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Skill in operating standard office equipment.
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Skill in oral and written communication.
SUPPLEMENTAL INFORMATION
The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:
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Feeling – perceiving attributes of objects by touch with skin, fingertips.
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Grasping – applying pressure to object with fingers, palm.
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Handling – picking, holding, or working with whole hand.
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Hearing 1 – perceiving sounds at normal speaking levels, receive information.
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Hearing 2 – receive detailed information, make discrimination in sound.
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Kneeling – bending legs at knee to come to rest at knees.
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Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
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Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
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Repetitive Motion – substantial movements of wrists, hands, fingers.
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Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
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Talking 1- expressing ideas by spoken word.
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Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
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Visual Acuity 2 - color, depth perception, field of vision.
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Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
The work is typically performed in an office, library, or computer room.
