Job Overview
We are seeking a highly organized Office Manager to lead the daily operations of our commercial renovations/construction company. Our ideal candidate is proactive, reliable, and proficient with essential office and accounting software. This role is critical for maintaining accurate financial records, streamlining processes, and ensuring timely invoicing and payroll.
Responsibilities
- Financial Management & Accounting
- Manage accounts payable and accounts receivable
- Create and send client invoices accurately and on schedule
- Process payroll for employees
- Submit and track pay applications (including lien waivers, progress billing, and related documentation)
- Reconcile accounts and maintain organized financial records
- Utilize QuickBooks for bookkeeping, invoicing, and financial reporting
- Maintain advanced proficiency in Microsoft Excel
- Track and manage expenses, budgets, and cash flow
- Office Administration
- Oversee general office operations and organization
- Manage vendor relationships and office supplies
- Handle filing systems (digital and physical) and document control
- Support scheduling, correspondence, and other administrative tasks as needed
- Maintain compliance with basic regulatory and insurance requirements
- Prepare regular financial and operational reports for management
- Communicate effectively with clients, vendors, and internal team members
- Monitor and follow up on outstanding invoices and payments
Pay: $26.52 - $31.93 per hour
Benefits:
Work Location: Hybrid remote in Rockford, MN 55373
