The Staff Accountant provides quality and professional work efforts in support of and in conjunction with the Accounting staff. This work is performed under the supervision and facilitation of the Senior Accountant and Director of Accounting. The Staff Accountant performs accounts receivable, payroll and general ledger activities to support the day-to-day operation of the agency. The Staff Accountant position is responsible for the knowledge of and adherence to agency policy and procedure and all applicable statutory regulations.
QUALIFICATIONS: (Education/Experience/Skills)
· Associate degree in accounting required with 3 or more years relevant experience. Bachelor’s degree preferred. Adequate accounting experience will be considered in lieu of an accounting degree.
· Two (2) – Four (4) years of relevant work experience to the job responsibilities.
· Proficient use of office technology: MS Office Products, Integrated computer software programs, calculator, fax, copier, etc.
· Exhibit basic time management skills to function under daily work requirements.
· Familiar with general nonprofit work environment and government regulations.
· Know and support the agency’s Mission and Value Statements within the context of the accounting department.
· Maintain knowledge base of reporting and management requirements of all agency funding sources
· Maintain a professional demeanor with associates, peers, subordinates, vendors, customers and all others that the job provides an opportunity to meet.
RESPONSIBILITIES:
ACCOUNTS RECEIVABLE / INVOICING:
· Maintains database for customers including address information and general ledger coding information including funding code to support entry to the general ledger (GL) system.
· Processes program invoicing on a monthly, quarterly or other frequency as determined by the terms of the program’s funding source and recognize the revenue once received.
· Prepares entries to record the periodic program invoicing.
· Assist program staff for invoice preparation and documentation
· Periodically reviews the Accounts Receivable (AR) Aging reports with appropriate program directors and the Director of Accounting (DOA)
· Prepares appropriate entries/transactions to Accounts Receivable subsidiary ledgers as the result of the AR Aging analysis and reconciling bad debt.
· Prepares periodic AR-GL reconciliations of the subsidiary accounts to the general ledger.
· Performs AR analysis as required by the funding source and/or as directed by the DOA.
· Prepares program invoicing in accordance with program / grant guidelines.
· Handles all cash receipts, prepares bank deposits and records transactions
· Analyzes and posts all cash, check and ACH/EFT transactions associated with Accounts Receivable and Invoicing activity.
· Prepares and submits all required accounting reports and cash requests in a timely, accurate, and efficient manner.
· Prepares cash receipt transactions for bank deposit and completes the bank deposit and any required journal entries it entails.
GENERAL LEDGER
· Assists DOA with month-end closing activities.
· Assists Senior Accountant with periodic grant schedules, document preparation and funding.
· Prepares reconciliations for general ledger accounts and any journal entries needed.
· Prepares Statement of Financial Position account analysis as required by the DOA
· Other responsibilities to include duties assigned by the Director of Accounting including items for the annual audit and program in-kind reporting not including Headstart.
PAYROLL / TIME AND ATTENDANCE / HUMAN RESOURCES
· Assists Human Resource personnel with maintaining and processing employee database information in the Paychex system. Includes processing employee tax information (W-2 and applicable state withholding certificate) and employee bank account information required for direct deposit.
· Manages and maintains the Paychex Payroll module in accordance with Paychex procedures and agency policy and procedures. Paychex procedures are located in the Payroll module and the Paychex Support portal. Files include but are not limited to: Employee: Position, Pay rates, Deductions/Deposit
· Taxes and Liens; Utilities: Log files, imported data/files; Setup: paydata grids and validation tables. For complete listing of system requirements, reference Paychex Payroll module.
· Validates all Time and Attendance records imported to payroll.
· Prepares Time and Attendance batch control logs to audit Payroll reports.
· Processes bi-weekly payroll routines according to Paychex requirements.
· Reviews payroll audit reports with Director of Accounting before transmitting payroll.
· Responsible for and coordinates with Paychex Payroll Support team required maintenance to payroll records.
· Files and maintains all payroll reports received from job stream and from Paychex.
· In conjunction with Budget Analyst, maintains cost allocation information for each employee.
· Prepares as-required payroll reports from Paychex module.
· Prepares and inputs information associated with third party sick pay and employee benefits
· Prepares information required for employee gross-ups.
· Coordinates quarterly and yearly payroll processing with Paychex Payroll Support team.
WORKING CONDITIONS:
- A non-union, Salaried, FLSA Exempt, position.
- Typically, Monday – Friday 8:00 a.m. – 4:00 p.m., 40 hours per week.
- Must have flexibility to work beyond an 8-hour day/40-hour week.
- Out-of-town travel may be required per program needs and operations.
- Noise level is in-line with a typical office setting.
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
- This is largely a sedentary role; however, frequent filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary.
- Frequently lifts, moves, transports program supplies and department/audit files weighing up to 50 lbs.
Pay: From $45,000.00 per year
Benefits:
- 401(k) matching
- 403(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Vision insurance
Work Location: In person
