About the Role
We’re looking for a highly organized, dependable, and proactive Administrative Assistant to help support the day-to-day administrative and financial operations of our growing businesses.
This position will work directly with the Founder & CEO and play an important role in keeping the businesses organized behind the scenes. The ideal candidate is detail-oriented, trustworthy, comfortable working with numbers and spreadsheets, and able to take ownership of recurring responsibilities without needing constant direction.
This is an in-person position based in Huntington, WV.
Responsibilities
Administrative & Financial Support
- Process bi-weekly payroll through Gusto
- Coordinate employee reimbursements
- Track and process contractor payments, commissions, and Road Crew payouts
- Maintain records of recurring bills, vendor payments, shipping expenses, software subscriptions, and due dates
- Assist with account and transaction reconciliation
- Maintain organized financial records and documentation
- Coordinate with our accountant and provide requested documentation
- Participate in weekly financial and administrative meetings
- Maintain and update internal tracking spreadsheets and reports
Team & Business Administration
- Assist with onboarding new employees, contractors, and team members
- Maintain employee information and internal records
- Assist with tracking hours, payments, commissions, and reimbursements
- Coordinate team birthdays, gifts, and other internal needs
- Order and maintain office supplies
- Communicate and follow up with vendors as needed
- Help keep administrative systems, files, and documentation organized
Travel & Event Logistics
- Assist with booking flights, hotels, rental vehicles, and other travel
- Organize travel itineraries and event logistics
- Help coordinate accommodations and schedules for team members traveling to events
- Track travel expenses and reimbursements
General Business Support
- Assist the Founder & CEO with administrative tasks and follow-ups
- Help prepare reports, spreadsheets, and internal documents
- Keep track of important deadlines and recurring responsibilities
- Assist with special projects across LRX Apparel and Custom Print & Apparel Co.
- Identify opportunities to improve organization and administrative processes
- Jump in where needed to help keep the businesses operating efficiently
What We’re Looking For
The ideal candidate:
- Is extremely organized and detail-oriented
- Is dependable and follows through on responsibilities
- Can handle confidential financial and employee information professionally
- Communicates clearly and professionally
- Is comfortable working with spreadsheets and numbers
- Has strong attention to accuracy
- Can manage multiple responsibilities and deadlines
- Takes initiative and looks for solutions rather than waiting for direction
- Is comfortable working directly with business ownership
- Is willing to learn new software and systems
Previous administrative, bookkeeping, payroll, or office experience is helpful but not required for the right candidate.
Growth Opportunity
We’re looking for someone who can become a trusted part of our team and take increasing ownership of administrative responsibilities as the businesses continue to grow.
Pay: From $12.50 per hour
Work Location: In person
