Join a dynamic and collaborative team that plays a key role in supporting university operations. The Accounts Payable Department is responsible for the timely and accurate processing of purchase order invoices and other disbursements in accordance with university policies, accounting standards, and state guidelines. This position ensures financial integrity while providing excellent customer service to internal departments and external vendorsthrough the careful processing of financial transactions and purchase order invoices.
Primary duties include managing the shared Accounts Payable mailbox for invoice intake, coding and entering purchase order invoices in the Jaggaer system, coordinating receiving confirmations, and ensuring compliance with capital project invoicing (CI) in Banner Finance. The specialist also prepares and files 1099 forms annually, produces aging and financial reports, and contributes to system enhancements and team training.
This position requires a strong foundation in generally accepted accounting principles (GAAP), attention to detail, and the ability to independently compile, monitor, audit, and analyze financial data. The role involves frequent verbal, written, and electronic communication with university departments, vendors, and external stakeholders to resolve discrepancies and ensure the integrity of university disbursements.
The Accounts Payable Accounting Technician must demonstrate exceptional customer service, maintain internal controls, and exercise sound judgment while meeting strict deadlines. Collaboration with departments such as the Bursar’s Office, Controller’s Office, Payroll, Grants, Financial Reporting, and Procurement is essential. Occasionally, this role may take the lead in training or special initiatives such as the transition to electronic invoicing.
If you’re a detail-oriented professional looking to make an impact in higher education finance, we invite you to apply and become a part of our supportive, service-driven team.
