The following are the functions essential to performing this job:
1. Supervision, Reconciliation, Reporting & Compliance.
2. Monitors grants for compliance with regulatory/sponsor requirements and University policy and procedures, including set-up or review of newly established grant awards or amendments, coordinating and monitoring grant-related processes, preforming salary reallocations when requested, monitoring sub-recipients, oversight and grant closeout analysis, preparation or review of grant invoices or financial reports, account charge inactivation, audit assistance for the Single Audit, and grant reconciliations.
3. Written policies and procedures, training, problem-solving, liaison with university departments). Participates in/leads training program for PI’s, works with PI’s and ORS.
4. Resolves issues related to assigned grant invoices and interim and final reports (SF-425, etc.), performs budget error analyses and journal entry adjustments, develops related University policies and procedures and leads efforts for process improvements.
5. Prepares and submits periodic invoices and request funds from grant agencies.
6. Maintains accounting system regarding restricted revenue.
7. Coordinates entries for fiscal year-end closing of restricted funds.
8. Assists personnel with monitoring regulations, guidelines, procedures, etc.
9. Reconciles restricted fund balance sheet accounts.
10. Prepares and distributes periodic financial reports for grant expenditures in compliance with federal, state and county reporting requirements.
11. Monitors cash flow forecasting based on respective grant operations; submits reports to respective grant agency.
12. Works with outside auditors during annual audits and pre-audits.
13. Serves as lead with external auditors of federal, state and county grants.
14. Reviews fiscal portion of grant proposals prior to submission.
15. Performs other duties as assigned.
Required Knowledge, Skills, and Abilities
The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:
1. Exceptional organization skills and strong work ethic.
2. Detail-oriented and deadline-driven.
3. Strong interpersonal and customer service abilities.
4. Self-motivated individual, able to work in changing environments.
5. Ability to lead, provide oversight and interface with various levels of individuals throughout the university community.
6. Outstanding analytical and problem-solving skills.
7. Excellent interpersonal, written, and verbal communication skills.
8. Intermediate to the advanced spreadsheet, database, word processing skills.
