Overview:
Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.
Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.
We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.
Job Summary:
The Field Coordinator will be responsible for the smooth execution of events, ensuring that all preparations, activities, and post-event procedures are completed efficiently. This role involves managing event logistics, setting up equipment, conducting presentations, coordinating with team members, and ensuring all medical and non-medical supplies are ready for each event. The Field Coordinator will also be responsible for patient registration, overseeing screenings, and managing the raffle process.
Responsibilities:
Pre-Event Preparation:
- Event Confirmation
- Confirm all scheduled events on the event tracking system.
- Ensure the correct number of attendees for each event by confirming attendance every Thursday PM of the prior week.
Supplies Management:
- Verify the availability of all necessary medical and non-medical supplies for the event the following week.
- Ensure the inclusion of essential items such as Essen Table Cloth and Brochures.
System Testing:
- Test the Panet Express system one day before the event to ensure it is functioning correctly (every Thursday PM of the prior week).
Day of Event:
Event Arrival and Setup
- Arrive at the event location at least 30 minutes before the event starts.
- Greet the Coordinator and move to a separate location to conduct any necessary testing or setup.
- Set up the event table with all required supplies, ensuring everything is organized and accessible.
Presentation and Raffle:
- Conduct the event presentation and announce the raffle. Make sure to hold off the actual raffle until after the screenings are completed.
Patient Registration and Testing Coordination:
- Begin patient registration in the ECW system.
- Coordinate with the second event coordinator, ensuring they start testing as planned.
- Ensure all cardiology appointments are completed.
- Complete testing for at least 20 patients within a 2.5-hour window.
Wrap-Up of Event:
- Raffle and Next Steps:
- Complete the raffle drawing as announced.
- Reinforce the next steps for patients regarding their test results and follow-up actions.
- Lunch Break:
- Take an appropriate lunch break to ensure readiness for the next event.
Afternoon Event (if applicable):
- Second Event Setup and Execution:
- Arrive at the next scheduled event in the PM.
- Repeat all preparation and event tasks as outlined from steps 1 to 9 for the new event.
Additional Duties (as needed):
- If no additional event is scheduled, assist in driving additional attendees to future events or perform other necessary duties as directed.
Hourly: $20-$22
Qualifications:
High school diploma or equivalent required
Associate’s degree or higher in healthcare administration, event management, or a related field preferred
Equal Opportunity Employer:
Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.
