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Office Assistant l - Administrative Services

Springville City Corporation -
Springville, UT

Job Details

Part-time
$18.14 - $24.41 an hour

Qualifications

Computer operation
Data storage
High school diploma or GED
Desktop applications
Data entry
Typing
Productivity software
Physical document handling
File organization
Office phone management
Office record organization

Full Job Description

Department:

Administration

Position Reports to:

Director of Administrative Services

Pay Grade:

Employment Type:

Part-time

Exempt/Nonexempt:

Non-exempt

Description:

Under the direction of the Director of Administrative Services, provides general office support for the Administration Department. M - F 10:00 AM to 2:00 PM with an occasional Tuesday from 2:00 PM to 7:00 PM. Some weekends are required.

Duties:

Receptionist for the department with courteous customer service skills.
Answers phones, greets public, and answers and/or directs questions to the proper person.
Must become a Passport Agent and serve the public in this capacity (training provided).
Assists with Human Resources duties as assigned.
Assists in event planning and other department projects as assigned.
Performs basic office support and performs general secretarial work such as filing, document scanning/management, typing letters, memos, etc.
Performs data entry, tracks information, assists with report gathering and preparation, etc.
Orders supplies and schedules maintenance for department office equipment.
Acts as back-up to other secretarial staff.

All other duties as assigned.

Qualifications:

Must be a high school graduate or equivalent.
Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job related experience.
Must train and become Passport Certified within six (6) months of hire date.

KNOWLEDGE, SKILLS, AND ABILITIES

Must be able to operate a computer (use Microsoft Office) and be able to type a minimum of 40 wpm. Must be detail-oriented and able to maintain filing systems and other data storage/retrieval systems (including Docuware). Must have courteous telephone skills and must work well with the public and other city departments. Must be able to quickly take accurate messages.

Physical Demands:

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs.

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