Administrative Assistant - Join Our Growing Team!
J-Berd Companies is experiencing growth and we're looking for a dynamic and organized Administrative Assistant to join our Berd Electric operations team! As a key member of our team, you'll play a vital role in supporting our Assistant Project Managers, Project Managers and Field Operations, ensuring smooth project execution from start to finish. If you thrive in a fast-paced environment and possess excellent communication and organizational skills, we encourage you to apply!
Responsibilities:
- Provide comprehensive administrative support to project managers, assistant project managers, and all company departments including purchasing, accounts payable/receivable, service, design, and field supervisors
- Compile, organize, and maintain project documents including proposals, plans, specifications, correspondence, contracts, permits, shop drawings, and close-out documents
- Serve as a communication liaison to streamline information flow between project management, field operations, and the three companies (BE, JB, and SFS)
- Update and maintain spreadsheets, project lists, logs, and other Microsoft Office documents on an ongoing basis
- Set up projects upon award in ERP; create and maintain job folders
- Create and maintain checklists and spreadsheets tracking key dates and deliverables for each active job
- Contact licensing authorities and obtain permits required for projects
- Cut purchase orders for lighting, gear, fire alarm, and generators as directed
- Compile closeout documents including O&M manuals, as-builts, and warranty information
- Perform project and data archiving: index, scan, and archive completed projects
- Maintain confidentiality regarding project contracts and employee personal data
- Accept new responsibilities as the position and business evolve
Competitive & Complete Benefits Package:
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Health and dental insurance
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Generous retirement plan with Employer Match
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Paid time off
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Continuing education
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Short term disability insurance
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Accident insurance
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Life insurance
Work Schedule:Monday- Thursday 7:00am-5:00pm and Fridays 8:00am-noon
EOE
Skills & Qualifications:
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A proactive and results-oriented approach with a strong sense of urgency.
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Excellent interpersonal skills and the ability to collaborate effectively with diverse personalities.
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A professional and positive demeanor.
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Exceptional verbal and written communication skills, enabling you to effectively interact with employees, management, customers, and vendors.
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Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
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Strong attention to detail and organizational abilities.
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A passion for providing outstanding customer service.
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Solid math skills.
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A collaborative spirit and commitment to teamwork.
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The ability to multitask and manage competing priorities.
