Job Summary
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your proactive approach and excellent organizational skills will help keep our office running smoothly, supporting daily operations and providing exceptional customer service. This paid position offers an exciting opportunity to develop your office management skills in a professional setting.
Responsibilities
- Greet visitors warmly, assist with check-in procedures, and direct them appropriately
- Manage multi-line phone systems with professionalism, using proper phone etiquette to handle inquiries and route calls effectively
- Maintain a clean, organized front desk area and manage incoming and outgoing mail and packages
- Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, schedule appointments, and manage correspondence
- Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software
- Provide customer support by answering questions, assisting with inquiries, and offering excellent service to clients and visitors
Experience
- Prior office experience or administrative support roles preferred; experience as a dental or medical receptionist is a plus
- Strong computer literacy with proficiency in Microsoft Office, Google Workspace, data entry, and basic bookkeeping software like QuickBooks
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated customer service skills with professional phone etiquette and clerical experience
- Familiarity with multi-line phone systems, filing systems, and calendar management tools
- Personal assistant or office management experience that showcases strong time management and organizational capabilities
Join us to be part of a vibrant team where your skills will make a meaningful difference every day!
Pay: $16.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
