Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment where productivity thrives. This position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you’re ready to make a meaningful impact in a fast-paced setting, we want to hear from you!
Duties
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, including digital files using Google Workspace and spreadsheets for data entry and record keeping
- Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings
- Handle bookkeeping responsibilities using QuickBooks or similar software to process invoices and track expenses
- Assist with client communication by providing excellent customer support via phone, email, or in person
- Prepare documents using Microsoft Office programs like Word and Excel; proofread for accuracy and clarity
- Perform clerical tasks such as data entry, typing correspondence, proofreading documents, and managing office supplies
Qualifications
- Proven experience as an Administrative Assistant or in a similar office support role with strong clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software like Google Workspace
- Excellent computer literacy including data entry skills and technical proficiency with office equipment such as multi-line phone systems
- Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Bilingual abilities are a plus to assist diverse clientele and team members
- Experience with bookkeeping software like QuickBooks is highly desirable
- Exceptional customer service skills combined with professional phone etiquette and client communication abilities
- Previous experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is also valued
Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers the chance to develop your skills further while supporting a dedicated team committed to excellence. We celebrate diversity and are committed to fostering an inclusive environment where everyone can thrive.
Pay: $17.00 - $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
