Job Title: Office Administrator; Accounting & Operations Support
Location: Pearland, TX | In-Office Only
Company: SpaceCenter Systems
SpaceCenter Systems is seeking a dependable and organized Office Administrator to support our Accounting, Front Desk, and Operations teams. This is a hands-on, multi-department role for someone who enjoys staying busy, helping customers, and keeping the office running smoothly.
This is not a senior accountant position. We are looking for someone who can assist leadership, support accounting functions, float to the front desk when needed, and help maintain strong communication with customers.
If you are proactive, detail-oriented, and comfortable working in a fast-paced service-based company, this role offers strong growth potential.
Primary Responsibilities Front Desk & Customer Support
- Greet and check in walk-in customers professionally
- Answer incoming calls and create service tickets in Autotask
- Call customers for service follow-ups and satisfaction checks
- Route calls and messages to the appropriate departments
- Assist with scheduling coordination when needed
Invoicing & Accounting Support
- Create and send customer invoices from Autotask tickets and contracts
- Receive and apply payments, including credit card and ACH transactions
- Assist with collections and customer account follow-up
- Support accounts payable and accounts receivable tasks
- Maintain accurate records in QuickBooks Enterprise Desktop
- Reconcile payments between Autotask and QuickBooks
- Assist leadership with financial documentation and reporting
Inventory & Office Operations
- Track office supplies and ensure the office stays stocked
- Assist with inventory intake and organization
- Maintain accurate inventory counts for small equipment and supplies
- Support documentation, filing systems, and internal organization
- Provide administrative support to all departments as needed
Qualifications
- 2+ years of administrative, office, or accounting support experience
- Comfortable answering phones and communicating professionally with customers
- Experience with QuickBooks Desktop preferred
- Experience with Autotask or similar PSA software a plus
- Strong computer skills, including Microsoft Office and Excel
- Highly organized and detail-oriented
- Ability to multitask and prioritize effectively
- Professional, dependable, and trustworthy
What We’re Looking For
- Someone who takes ownership and follows through
- A team player who can float between departments
- Strong communication skills and customer service mindset
- Willingness to learn and grow within the company
Benefits
- 401(k) with company match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off
- Paid Holidays
- Stable and growing company environment
This is a full-time, in-office position in Pearland, TX. Remote work is not available.
If you’re organized, dependable, and enjoy supporting both customers and internal teams, we’d like to speak with you.
Job Type: Full-time
Pay: $39,285.00 - $41,585.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
