Overview
We are seeking a dynamic and detail-oriented Marketing / Administrative Assistant to join our team. This role offers an exciting opportunity to support both marketing initiatives and daily office operations, ensuring smooth workflows and effective communication. The ideal candidate will be energetic, organized, and proactive, with a passion for providing exceptional administrative support while contributing to marketing efforts that elevate our brand presence. This paid position is perfect for someone eager to develop versatile skills in a fast-paced environment, helping us achieve our business goals while fostering a positive workplace culture.
Responsibilities
- Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Support marketing campaigns by assisting with content creation, social media updates, and email communications
- Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
- Perform data entry tasks using Microsoft Office and Google Workspace tools to update databases and track project progress
- Handle bookkeeping responsibilities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
- Assist with calendar management and scheduling appointments for team members or clients
- Provide exceptional customer support by answering inquiries promptly and providing accurate information via phone or email
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Bilingual abilities are highly desirable to communicate with diverse clients and team members
- Experience with office management, clerical tasks, and administrative support is preferred
- Knowledge of bookkeeping software such as QuickBooks for financial recordkeeping
- Exceptional phone etiquette and customer service skills to handle inquiries professionally
- Accurate typing skills along with proofreading abilities to ensure error-free correspondence
- Familiarity with office equipment including multi-line phone systems, printers, and fax machines
Join us as a vital part of our team where your energy, organizational talent, and dedication will directly contribute to our success!
Job Type: Full-time
Pay: $12.00 - $18.00 per hour
Work Location: In person
