Position Summary
The Project Coordinator is responsible for supporting the Project Manager in executing administrative and technical project tasks. This office-based role provides critical coordination between the field, office, and customer by managing submittals, RFIs, DEWRs, billing documentation, permit applications, and field packets. The Project Coordinator plays a vital role in maintaining project organization and communication. This role applies across all construction divisions and follows standardized B&M project coordination systems.
Key Responsibilities
Submittals & RFIs
- Receive submittal list from the Project Manager and request documentation from vendors or suppliers.
- Organize and submit submittals to the owner via email, copying the Project Manager.
- Draft and submit RFIs based on field calls or notes from the Superintendent.
- Maintain the official submittal and RFI logs with regular updates and response dates.
- Ensure logs are up to date and accessible to the Project Manager and field team.
Billing & Extra Work Documentation
- Receive field quantities and sketches from the Superintendent and type into billing format.
- Compile and submit monthly billing with supporting material invoices, photos, and tickets.
- Type and submit DEWRs received from the field.
- Collect and organize material receipts for T&M work and submit after PM review.
Permit & Compliance Coordination
- Apply for required project permits
- Track permit approvals and coordinate inspections as required.
- Maintain organized permit and compliance folders for each project.
Field Packet Preparation
- Monitor the Project Management Dashboard and create packets for each crew as indicated by the Project Manager.
- Use the standardized Field Packet Procedure to print and organize plans, bid items, submittals, specs, and other required materials.
- Assemble, label, and distribute field packets for appropriate crews within the division.
Meeting Documentation & Project Logs
- Attend weekly project meetings with the PM and Superintendent.
- Take clear and concise meeting notes, distribute recap summaries, and follow up on assigned action items.
- Maintain organized records of meeting minutes, RFIs, submittals, and change orders.
Project Documentation & Support
- Maintain organized digital and hard copy project files.
- Maintain and update the Change Order Request (COR) log.
- Assist the Project Manager in assembling change orders, schedules, and closeout documents.
- Assist with job start-up checklists, contact sheets, and onboarding documentation.
Required Qualifications
- 2+ years of experience in construction project support or coordination.
- Proficient in Microsoft Office, especially Word and Excel.
- Familiarity with reading plans, specifications, and submittal requirements.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
Physical Requirements / Working Conditions
- Ability to sit at a desk and use a computer for extended periods.
- Occasional field visits to job sites, including walking on uneven ground and being outdoors.
Pay: $20.00 - $26.00 per hour
Benefits:
Experience:
- construction project support or coordination: 2 years (Required)
Work Location: In person
