Regional Hospice is seeking a reliable and precise professional to help us properly maintain our Accounts Payable information, record cash transactions, post journal entries and maintain various spreadsheets. Excellent organizational skills and accuracy are important qualifications as well as good interpersonal relations and the ability to communicate clearly. The ideal candidate should have experience with vendor contracts, invoicing and coding, sourcing supplies, making bank payments and check payments. This individual will be expected to have the ability to multi-task, problem solve, work independently and successfully meet deadlines. Experience in Accounting/Bookkeeping 3+ years. Proficient in QuickBooks & Microsoft Office, Processing Accounts Payable, General Journal Entries, Expense Reporting,
Responsibilities and Duties:
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Obtain Department Manager approval before entering invoices in system
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Check invoice data for accuracy and conformity to related contract
- Charge expenses to accounts by analyzing invoices/credit card statements and recording entries
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Pay vendors timely via check, ACH, or EFT with ensuring no sales tax, verifying federal id numbers, scheduling and preparing checks, resolving contract, invoice, or payment discrepancies and documentation; insuring credit is received when applicable
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Record deposits & banking transactions in G/L while ensuring accurate monthly totals
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Provide accurate records management for the AP function in electronic and hard copy versions
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Maintain awareness of anticipated invoices and prepare monthly AP accrual as appropriate
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Manage Petty Cash, obtain receipts, record in ledger and reconcile monthly.
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Analyze Actual Expenses to Budget and provide detail on variances
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Knowledge of general accounting principles, unclaimed property & 1099 processing
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Assist with Accounting system conversion to QuickBooks
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Proficiency in MS Office, including the ability to create and maintain Excel spreadsheets
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High degree of accuracy and strict confidentiality
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Demonstrates a sense of urgency and ability to meet deadlines
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Have a strong work ethic and an ability to work alone and as a member of a team
- Ability to manage multiple projects at one time while paying strict attention to detail
- Associates Degree or higher
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Accounting/Bookkeeping - minimum 3 years experience required
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Must be highly proficient in Microsoft Office
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QuickBooks proficiency required
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Accounting system conversion experience required
