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Coordinator, Training and Administration

University Enterprises, Inc. -
Sacramento, CA

Job Details

Full-time
$4,432 - $6,648 a month

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Work from home
Childcare
Paid sick time

Qualifications

Employee onboarding
Customer communication
Staff supervision
Project management experience in education
Confidential information handling
Team supervision
Spreadsheets
Job-specific skills training (staff training program)
Employee relationship building
English
Internal employee customer service
Customer engagement
Desktop applications
Data entry
Relationship management
Typing
Productivity software
Onboarding process management
Grammar Experience
Professional development training
Database software proficiency

Full Job Description

The Union Well, Inc. is an auxiliary of Sacramento State and is a California 501(c)3 not-for-profit corporation. The corporation consists of the facility operations and programs of two buildings: The WELL (Recreation & Wellness Center) and The University Union. The WELL, totaling approximately 153,000 square feet, houses five fitness studios, a cardio suite, two fitness floors, a multi-activity court, three basketball courts, a rock-climbing wall, three racquetball courts, an indoor running track, locker rooms, an outdoor garden and a conference center. The WELL is also home to Student Health, Counseling and Wellness Services. The University Union facility, totaling approximately 220,000 square feet, currently houses food service operations, retail operations, multiple meeting and conference spaces, Associated Students, Inc., Student Organizations and Leadership offices, Women’s Resource Center, PRIDE Center, Pop-Up Shop, 20o2 at the UU, KSSU Student Radio, Public Information Desk, Games Room, Union Gallery, Terminal Lounge (music/video digital media), Student Computer Lounge, Relaxation Station, computer and printer workstations throughout the building, a University Police Service Center, and various open lounge spaces. The facilities provide services to over 31,000 students, as well as faculty and staff on campus. Visit The WELL and Union WELL Inc. websites to learn more. View more information about the Union WELL, Inc. here: https://unionwellinc.org/

Broad Scope & Function

The Coordinator, Training and Administration performs a variety of clerical functions and administrative support for The WELL’s operations and administrative offices. Responsibilities include assigning and completing work that supports/guides the staff in problem solving, customer service, software applications, training, onboarding, human resources, personnel, administrative assistance, record keeping and filing support. This position is also responsible for the management and administration of an organization-wide staff development and training program for all WELL part-time staff and volunteers that includes onboarding, professional development, and job-specific training.

Reporting Relationship

The position reports directly to, and receives direct supervision from, the Director of The WELL. The position also receives periodic direction from the Executive Director, Associate Executive Director, and the Director of Financial Services. The position will supervise all part-time staff in their respective areas, to include internships, graduate assistants, volunteers, and any other student work programs that are appropriate.

Salary

Full range: $4,432-$6,648 per month ($53,184-$79,773 per year)

Benefits

Participation in CalPERS Retirement Program
Paid Vacation Time – starting at 6.66 hours accrued/month
Paid Sick Time – 8 hours accrued/month
Paid Holidays – 14 paid holidays per year including paid time off the week between Christmas Day and New Year’s Day as the CSUS campus is closed
Excellent medical benefits – 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
Educational Assistance Program for employees and/or dependents
Childcare subsidy
Free membership to The WELL, Sacramento State’s on-campus fitness center

Application Instructions

This position closes to new applica nts on June 7, 2026. Your application will be reviewed after this date.

Please include the following with your application:

Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume.

Conditions of Employment

The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees’ Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Duties and Responsibilities

Manages various administrative projects assigned by conducting extensive research and verifications with various departments throughout the campus. Develops, drafts and coordinates review of responses to these projects.

Drafts and composes correspondence and prepares reports. Manages the editing, formatting and compilation of the corporate strategic planning and annual report documents.

Creates and leads a dynamic and motivated part-time staff and volunteer team, using a high-quality process including: recruiting, hiring, training, development, and evaluation of staff and volunteers.

Oversees and/or performs general clerical functions such as word processing, taking and transcribing minutes, computer data entry, and related tasks. Manages the workflow to facilitate the operations of the Union WELL, Inc.

Serves as liaison between The WELL’s employees and UEI Human Resources and Payroll to track employee certifications, communicate policies, procedures and updates in a clear, timely and accessible manner. Maintains accurate records related to full-time and part-time employee compliance, training completion, and required acknowledgements.

Anticipates customer needs as it relates to building events and services, evaluates customer requests and determines appropriate action. Directs questions or concerns to appropriate staff if needed.

Establishes and maintains office files and record-keeping systems including confidential information, financial records and other pertinent corporate or operational data. Keeps track of and helps manage all staff manuals, policies, and related documents.

Maintains various purchasing and expenditure records. Reconciles copy, postage, reprographics, and office supply orders with charges. Organizes and prepares reports on department expenditures and budget.

Orders and maintains an accurate inventory of office supplies and equipment. Coordinates the purchasing, inventory management and distribution of all uniform items to staff.

Assists with the management of annual department budget for all associated programs including all financial transactions pertaining to staff development and administrative supplies.

Manages the Union WELL, Inc. travel policy compliance report. Ensures all paperwork is timely, accurately completed, and organized for audit compliance. Prepares travel authorization paperwork for WELL staff and prepares travel requests and assists with travel arrangements for Executive Director, Director of the WELL, Director of Financial Services.

Processes requests for purchase orders and check requests related to Union WELL, Inc. transactions.

Coordinates the development, coordination, organization, promotion and implementation of a part-time staff development, training, and recognition program that includes: workshops, trainings, retreats, new hire orientations, mandatory employee forms, professional skills development, student planning committee oversight, and incentive programs.

Responsible for developing and executing WELL All-Staff Trainings in collaboration with all full-time WELL staff.

Maintains the daily appointment schedule and calendar of activities for the Executive Director, Director of the WELL, and Director of Financial Services. Reminds staff of scheduled events and re-schedules appointments or meetings as necessary to accommodate unexpected changes in priorities or work schedules. May also coordinate these functions for Advisory Groups and Governing Committees.

Manages the requesting, submission and retrieval for all parking requests for WELL staff, guests and vendors.

Responsible for placing catering orders for meetings, retreats, trainings and other events as directed.

Assists with the preparation and management of WELL staff meetings, Joint Management meetings and WELL Advisory group agendas, minutes, and meetings, and may be asked for periodic assistance with other organizational committees. Ensures all public meeting documents are posted on the website.

Screens telephone calls and greets visitors. Determines the nature of the call/visit and whether the call/visit can be handled personally or must be referred. Handles incoming and outgoing mail.

Develop, implement, and manage assessment methods (e.g., surveys, focus groups, check-ins) to systematically gather staff feedback and evaluate the employee experience; analyze results and recommend actionable improvements to enhance engagement, retention, and workplace satisfaction.

Assists with the onboarding and orientation of WELL full-time staff.

Helps create an annual project list that is responsive to student, faculty, and staff input regarding programs and services in the WELL.

Interacts with employees and customers in a professional manner and maintains confidentiality of information.

Performs other duties of a similar nature as requested by The Director of The WELL.

Minimum Qualifications

Bachelor’s degree from an accredited institution in Education, Human Resources, Organizational Development, Psychology, Communications, Recreation, Student Affairs, or a closely related field OR an equivalent combination of education and relevant experience.

Demonstrated professional experience in an administrative support position.

Demonstrated experience typing documents, reports and correspondence, creating and updating spreadsheets to track data, and updating electronic databases.

Demonstrated experience in dealing with the public and customers. Ability to explain department policies and procedures to customers in a professional and courteous manner.

Demonstrated supervisory experience, preferably experience supervising part-time staff.

Demonstrated professional experience in training, onboarding, staff development, or administrative coordination.

Experience in handling confidential information with discretion and professionalism.

Demonstrated experience in use of computer applications including typing, word-processing, spreadsheets, and email such as the programs in the Microsoft Office Suite.

Strong analytical, problem solving and project management skills. Demonstrated experience in working independently.

Excellent oral and written communication skills, including excellent command of the English language including grammar, spelling, and punctuation.

Demonstrated ability to perform duties in a fast-paced, demanding work environment and to establish and maintain effective working relationships with a variety of staff and the surrounding community.

Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

Demonstrated professional experience in human resources.

Experience in Abila/Sage MIP Fund Accounting Software and database program.

Experience on a college campus, and/or non-profit agency.

Physical Requirements

With or without reasonable accommodation: Sit for extended periods of time; frequent movement; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; excellent verbal communication; knowledge of use of office equipment including computers, telephones, copy machines, and printers. Ability to lift up to 40 pounds.

Working Conditions

Work is performed in an office and recreation center environment; continuous contact with members and guests, staff, the campus community, and the general public.

Work Schedule

40 hours per week
Monday-Friday
8:30 am - 5:00 pm with adjusted working hours for programming
After a 6-month waiting period, eligible for work from home for up to one days per week with supervisor approval. Fully in-office on the Sacramento State campus for the first 6 months.

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