Location: Aurora or Centennial preferred (Denver Metro region acceptable)
Contract: 6-month initial contract term with extension / conversion potential
Work Authorization: Must be authorized to work in the U.S. without sponsorship requirements
Tip: Tailored cover letters are encouraged. All of them will be read by at least one human and zero AI / bots.
Ellofant is a modern consulting firm built for those who want to do work that actually moves the needle. We help companies navigate change, complexity, and scale through a blend of strategic thinking, trusted technology, and hands-on execution. Our clients rely on us not just for advice, but for building systems, launching products, and driving outcomes that matter. At Ellofant, we value clarity over jargon, momentum over perfection, and people over process. We're looking for curious, driven individuals who want to solve real problems with real impact. If you're excited about challenging what's possible and delivering meaningful change while you're at it, Ellofant might be your next move.
Ellofant is seeking an Executive Assistant to support company leadership across operations, communications, scheduling, and external engagement. This is a high-trust role with direct exposure to confidential information and requires strong judgment, discretion, and reliability.
The role combines executive support with structured coordination across business development activity, event engagement, and operational tracking. You will ensure that meetings, relationships, and commitments translate into clear follow-through, maintained records, and consistent execution.
What You’ll Do
- Manage scheduling, calendar prioritization, and meeting coordination across multiple stakeholders
- Support inbox management, communications, and daily operational execution for company leadership
- Maintain structured tracking of relationships, meetings, and follow-ups across clients, partners, and prospects
- Ensure consistent follow-through across business development activity by organizing outcomes and next steps from meetings and conversations
- Attend 2–3 in-person networking events per week, including evening meetups, to engage with attendees and represent Ellofant
- Capture and structure event-based leads into a clear follow-up process and maintain ongoing tracking of engagement activity
- Coordinate preparation and logistics for client meetings, external engagements, and events
- Maintain financial and operational records in alignment with internal policy, ensuring receipts, invoices, and supporting documentation are consistently captured and organized
- Support project-level tracking of service delivery activity and assist in reconciling engagement-level financial flows for internal and client-facing reporting
- Prepare concise summaries, updates, and reporting inputs for internal review and external communication needs
- Maintain lightweight tracking systems (Excel or similar) to support operational visibility and reporting
- Improve organization, workflows, and follow-through systems as needed
What We’re Looking For
- Strong organizational ability with consistent attention to detail and follow-through
- Comfortable working directly with company leadership in a high-trust environment
- Strong written communication skills and ability to produce clear, structured updates
- Proficiency in Excel or Google Sheets for tracking and reporting
- Comfortable engaging with new people in networking environments and representing a company professionally
- Strong interpersonal ability to build relationships quickly and maintain engagement over time
- Structured, methodical approach to tracking leads, follow-ups, and commitments
- Self-starter with a proactive, can-do approach and ownership of responsibilities
- Fast learner who adapts quickly to new tools, systems, and contexts
- High fluency with AI tools (Claude, ChatGPT, Google Workspace) and ability to choose appropriate tools for drafting, analysis, research, and synthesis
- Experience with CRM, operations tools, or client-facing coordination is a plus
Why This Role Matters
This role ensures that execution matches intent. It connects conversations to outcomes, maintains continuity across relationships, and supports both operational and external-facing activity so company leadership can focus on high-impact client and strategic work.
Equal Employment Opportunity & Inclusivity
Ellofant is proud to be an Equal Employment Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, protected veteran status, genetic information, or any other characteristic protected by law. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, compensation, benefits, training, termination, and other conditions of employment.
Commitment to Diversity, Equity & Inclusion
We believe diversity, equity, and inclusion are fundamental to innovation, thoughtful client service, and a thriving workplace culture. We welcome and value different perspectives, experiences, and backgrounds—including but not limited to race, gender, ethnicity, sexual orientation, disability status, veteran status, and neurodiversity. Accommodations are available upon request during the application and interview process.
Pay Transparency & Benefits
Compensation will be commensurate with experience, skill set, and job location. Ellofant offers a competitive compensation structure and benefits package, which may include medical and dental coverage, retirement savings plans, paid time off, and professional development support. Salary range will be disclosed to candidates as part of the interview process where permitted.
Application Privacy & Process
Your personal information, including resume, interview feedback, and any background checks, will be collected and used solely for recruitment purposes and handled in accordance with applicable privacy laws. Employment is contingent upon successful completion of verification of eligibility and reference checks. You must be authorized to work in the U.S.
Fraud Awareness
Please be aware of potential recruitment fraud. Ellofant will never request payment or sensitive financial information at any stage of the hiring process. All legitimate communication will come from an @ellofant.com email address. If you receive suspicious outreach claiming to be from Ellofant, please contact us directly.
We appreciate your interest in Ellofant and encourage candidates from all backgrounds who are excited about challenging what's possible to apply.
To learn more about Ellofant, please visit https://www.ellofant.com/.
Pay: $20.00 - $35.00 per hour
Work Location: Hybrid remote in Centennial, CO 80015
