Job Overview
We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, technical proficiency, and organizational skills will help create a professional and efficient environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression for everyone entering the premises
- Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems, both physical and digital, including document proofreading and record keeping
- Schedule appointments, manage calendars, and coordinate meetings using calendar management tools
- Assist with office management duties such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Provide administrative support by preparing correspondence, proofing documents, and supporting team members with clerical tasks including filing and document organization
Experience
- Previous office experience or administrative roles demonstrating strong organizational skills and multitasking abilities
- Proven customer service experience with excellent communication skills and professional phone etiquette
- Familiarity with front desk operations, data entry, and clerical responsibilities in a fast-paced environment
- Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and productivity software
- Experience with multi-line phone systems and calendar management tools is highly desirable
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Prior experience as a medical or dental receptionist or personal assistant is beneficial but not required
Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a meaningful difference every day!
Pay: $10.00 - $50.00 per hour
Benefits:
- Employee assistance program
- Parental leave
Work Location: In person
