The Human Resources Assistant will play a key role in supporting day-to-day HR operations, with a strong focus on recruitment activities. This position is responsible for sourcing candidates, conducting phone screens, coordinating interview schedules, and occasionally participating in interviews. The ideal candidate is highly organized, detail-oriented, and confident in managing professional communication over the phone and via email.
Essential Functions
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Assists with end-to-end recruitment processes, including job postings, resume screening, and candidate tracking.
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Conducts initial phone screens to evaluate candidate qualifications, interest, and fit for the role.
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Schedules interviews and coordinates communication between candidates and hiring managers.
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Maintains accurate, up-to-date records in the applicant tracking system (ADP Workforce Now).
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Supports hiring events and recruitment campaigns as needed.
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Communicates promptly and professionally with candidates to ensure a positive experience throughout the hiring process.
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Participates in the planning and execution of employee engagement events.
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Maintains the integrity and confidentiality of all human resources files and records.
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Ensures compliance with all applicable federal, state, and local employment laws and regulations.
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Provides general administrative support to the Human Resources team.
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Performs other related duties as assigned.
Minimum Qualifications
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Education: High school diploma or equivalent.
- Experience & Certifications: 1 year of experience performing administrative/clerical duties.
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Strong phone and interpersonal communication skills.
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Proficient with Microsoft Office Suite or related software.
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High level of discretion and confidentiality.
Preferred Qualifications
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Excellent verbal and written communication skills.
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Excellent organization skills and attention to detail.
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Experience with Applicant Tracking Systems.
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Ability to manage multiple tasks and deadlines in a fast-paced environment.
Supervisory Responsibility
N/A
Physical Demands
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Ability to remain in a stationary position.
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Moves throughout the museum.
- Ascends/descends stairs throughout the museum.
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Observes and reacts to the needs of guests, staff, volunteers, and community partners.
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Communicates and exchanges accurate information with guests, staff, volunteers, and community partners in a variety of formats including in-person, electronically, and over the phone.
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Operates a computer and/or office equipment efficiently and accurately.
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Manipulates and moves components weighing up to 25 pounds, including those that may be low to the ground or above eye level.
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Rarely works in outdoor environments.
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Frequently works in indoor environments.
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Coping with demands and stresses associated with job and work environment.
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Kneeling and Crouching (Rarely).
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Weight Levels – Lift, Push, Pull
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Up to 25 pounds
Expected Hours of Work & Travel
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This position is full time and primarily works Monday – Friday. Hours can vary based on the needs of the organization.
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Travel throughout the Central Florida area may be required to attend conferences or participate in community events.
Telecommuting
This position is required to be onsite 100% of the time.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
