We are hiring a Fueling Billing Specialist in our Corporate office to review, process, and maintain records for fuel billing, ensuring accuracy and compliance in fuel-related transactions and reporting. This includes assistance with fuel inventory accuracy, as well as processing and reconciling vendor invoices.
Key Responsibilities:
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Complete Daily Fuel Billing:
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Audit BOLs and fuel delivery documentation to ensure accuracy
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Import fuel delivery files into ERP (PDI Enterprise) for processing
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Generate billing to all customers
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Ensure third party billing is processed, reviewed for accuracy, and billed to customers
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Review and match vendor payments to billed deliveries for posting
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Process Daily Fuel Price Updates and Verification
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Complete Weekly Freight Billing
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Maintain Freight Rates and Fuel Surcharges
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Assist with Month End Close Reviews of Fuel Deliveries and Inventory
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Create and Maintain Full Documentation of Processes and Procedures
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Research and Resolve Billing Discrepancies
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Communicate with Internal and External Customers/Vendors
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Other Duties:
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Identify and implement process improvements in fuel billing
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Provide necessary documentation for audits
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Accuracy with a high attention to detail
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Basic understanding of Accounts Receivable and Accounts Payable functions
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Proficiency with Microsoft Office with a strong focus on Excel
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Experience in the fuel industry is highly desirable
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Proficiency in accounting software and systems, with emphasis on PDI Enterprise
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Excellent organizational, documentation, and file management skills
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Ability to work independently, as well as in a team environment
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Customer service oriented with effective communication for both written and verbal
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Ability to multi-task in a fast-paced environment
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Positive can-do attitude
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Ability to follow instructions and open to change
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Military time knowledge is a plus
