Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. As the backbone of our administrative team, you will manage a variety of clerical tasks, coordinate office activities, and foster a welcoming environment. Your proactive approach and excellent communication skills will help maintain efficiency and professionalism across all office operations. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Responsibilities
- Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette
- Manage calendar scheduling, appointment setting, and coordinate meetings for staff and management
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
- Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations
- Oversee office management tasks such as supply inventory, mail distribution, and maintaining cleanliness of common areas
- Provide customer support by addressing inquiries promptly and efficiently while maintaining a positive attitude
Requirements
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, data entry, and basic bookkeeping (QuickBooks experience is a plus)
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong typing skills with high accuracy; attention to detail for proofreading documents
- Exceptional phone etiquette and customer service skills; bilingual abilities are highly desirable for effective communication with diverse clients
- Experience with multi-line phone systems, calendar management, filing systems, and general administrative support functions
- Previous experience as a receptionist or personal assistant is advantageous; knowledge of medical or dental receptionist duties is a bonus
- Ability to manage time efficiently while handling multiple responsibilities simultaneously
Join us as an Office Administrator and become an integral part of our energetic team! Your dedication will help create a productive environment where everyone feels valued and supported. We are committed to fostering growth and providing opportunities for professional development in a vibrant workplace.
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Application Question(s):
- Do you currently live within a commutable distance to Scripps Ranch/Poway?
- What is your preferred hourly pay rate?
Work Location: In person
