GENERAL PURPOSE OF JOB: Responsible for supporting day-to-day accounts receivable and accounts payable activities, including customer billing, cash application, vendor invoice entry, and basic account reconciliation, while maintaining accurate financial records and supporting efficient transaction processing.
DUTIES AND RESPONSIBILITIES:
· Prepare and process customer invoices accurately and timely based on purchase order requirements, shipments, and supporting documentation.
· Monitor customer accounts, apply incoming payments, and assist with resolving outstanding balances, short payments, and billing discrepancies.
· Respond to customer billing inquiries in a timely and professional manner by phone and email.
· Enter vendor invoices and employee expense transactions accurately into the accounting system following company procedures.
· Review invoices and expenses for proper coding and basic chart of accounts classification, including distinguishing prepaid items from current period expenses.
· Assist with maintaining vendor records, payment support, and related documentation for accounts payable processing.
· Support account reconciliations and help identify and research discrepancies in customer and vendor transactions.
· Maintain organized records and support month-end activities related to receivables, payables, and general accounting tasks.
· Demonstrate basic understanding of inventory transactions and how they relate to billing, purchasing, and expense processing.
Additional duties as required.
SUPERVISORY RESPONSIBILITIES: N/A
KNOWLEDGE/SKILLS/ABILITIES:
- Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
- Basic to intermediate knowledge of accounting or ERP systems; experience with billing, receivables, payables, or inventory-related systems is a plus.
- Understanding of customer billing processes, including billing against purchase orders and supporting documentation.
- Basic understanding of vendor invoice processing, expense entry, and accounts payable support functions.
- Basic understanding of the chart of accounts and the ability to distinguish between prepaid items and current expenses.
- Basic understanding of inventory transactions and how inventory activity may affect billing and purchasing records.
- Strong written and verbal communication skills with the ability to interact professionally with customers, vendors, and internal teams.
- Strong organizational skills and attention to detail with the ability to manage routine transactions accurately.
- Ability to follow procedures, maintain confidentiality, and work effectively in a team environment.
- Ability to identify routine discrepancies, ask questions, and apply sound judgment in resolving day-to-day transaction issues.
EDUCATION, TRAINING AND/OR RELATED EXPERIENCE: High School Diploma or equivalent required. Some college coursework in accounting, business, or a related field is preferred but not required. One to three years of experience in accounts receivable, accounts payable, billing, and general accounting support. Equivalent combinations of education and experience will be considered.
REASONING COMPETENCY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists, ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
LANGUAGE COMPETENCY: Ability to read, analyze and interpret general business information, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
MATHEMATICAL COMPETENCY: Ability to perform basic accounting calculations and work with figures such as totals, discounts, percentages, and account balances accurately.
COMPUTER COMPETENCY: Proficient in Microsoft Office, especially Excel and Word. Basic to intermediate experience with accounting software, ERP systems, and billing or invoice entry platforms is preferred.
THER REQUIRED SKILLS: Ability to maintain accuracy in a deadline-driven environment, demonstrate dependable follow-through, and apply good judgment when handling routine accounting transactions and documentation.
OTHER TRAINING OR CERTIFICATION: Relevant training in accounting, bookkeeping, accounts receivable, accounts payable, or ERP systems is helpful but not required.
Pay: $22.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
