Put your administrative skills and experience to work helping animals and people in your community! Humane Pennsylvania is seeking the ideal candidate for the role of Data Entry Clerk. This position works with the development/fundraising and finance departments, and HPA’s CEO. This role combines support for senior leadership with light bookkeeping and fundraising administration.
Duties include:
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner
- Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents
- Process invoices, payments, and expense reports accurately.
- Maintain filing systems for financial documents and contracts.
- Assist finance department management with additional tasks as needed.
Qualifications & Skills:
Experience: Proven experience working in an office environment.
Technical Skills: Proficiency in MS Office (Excel, Word, Outlook), QuickBooks, and database applications. Ability to swiftly master new platforms and technologies.
Key Competencies: Excellent organizational skills, attention to detail, strong communication and interpersonal skills, problem-solving abilities, and ability to handle confidential information. Ability to work both independently and as a team. Excellent grammar and writing skills.
Location: On-site, Reading, PA offices, with occasional travel between HPA facilities and/or event locations.
Hours: Full-time position, generally Monday through Friday 9-5, occasional weekends and evenings required.
Physical Requirements for Essential Duties:
Stationary/Movement: Able to sit for prolonged periods (e.g., 50% of the time) but also required to occasionally walk, stand, and move around the office to access equipment and files.
Hand/Finger Dexterity: Frequently use hands and fingers to operate computers, phones, copy machines, calculators, and perform tasks like typing, filing, and handling small objects.
Lifting/Carrying: Occasionally lift and/or move up to 10-25 pounds (e.g., boxes of paper, files, supplies).
Bending/Stooping/Reaching: Frequently stoop, kneel, bend, or crouch to retrieve files or supplies; reach with hands and arms.
Vision/Hearing/Speech: Ability to clearly see details (close and far), hear and understand conversations (phone/in-person), and communicate effectively.
Repetitive Motions: Capable of repetitive movements of fingers, hands, and wrists for keyboarding and using controls.
Other: Ability to regularly climb stairs (e.g., to reach second floor) or push/pull file drawers. This position does not require animal handling or knowledge but general comfort around domestic or companion animals is required.
Job Type: Full-time
Pay: $40,000.00 - $42,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
