Event Operations Manager | Hybrid in San Jose, CA | $85-95k Base + Bonus
A national event and hospitality services company is hiring an Event Operations Manager to own the full event lifecycle across the South Bay - budgets, vendors, F&B, and client delivery.
Job Title: Event Operations Manager
Location: San Jose, CA
Compensation: $85,000 – $95,000 base + 25% bonus target + benefits
Total Earning Potential: ~$106k – $125K
About the Role:
A national event and hospitality services company is hiring an Event Operations Manager in San Jose, CA to oversee the full event lifecycle — from budget projections and site selection to vendor contracting, food and beverage coordination, and client delivery. Our mission is to lift up small local businesses and give them bigger, better opportunities — and our next Event Operations Manager is the engine that keeps every event running smoothly and every client relationship thriving.
As Event Operations Manager, you'll work closely with our Regional Director of Operations and regional admin team. You'll develop vendor relationships, manage day-to-day event operations, own all event accounting, and continually prospect new clients and vendors to grow the business. This is a high-impact, high-visibility seat for someone who thrives in a fast-paced, hospitality-driven environment.
We're a hardworking team of real people who care a lot about each other and the small businesses we serve. We want someone who fits that vibe and wants to grow with us.
What You Get:
- $1,200/year cell phone & tech stipend ($100/month)
- $75/day meal allowance while traveling on company business
- Mileage reimbursement when using your personal vehicle
- Hybrid role — approximately 50/50 onsite and remote (region-dependent)
Paid Time Off & Wellness:
- Flexible Paid Time Off that grows with tenure:
- Year 1: up to 10 business days
- Years 2–9: up to 15 days
- Years 10–24: up to 20 days
- 25+ years: up to 25 days
- Monthly wellness day — one paid mental health day per month on a weekday, plus a $25 company card credit for a food or drink item
After 90-Day Introductory Period:
- $450 office/home-office reimbursement
- Health insurance (Anthem Blue Cross) — company covers 50% of the Bronze Plan; open enrollment after introductory period and every July
- 401(k) with automatic 3% employee contribution (adjustable, pre-tax with tax-deferred growth and flexible investment options)
- Company merchandise — up to $75 annually in branded apparel (with Director approval)
What You'll Own:
- Own the full event lifecycle: budgets, site selection, vendor contracting, F&B planning, run of show, and expense tracking across corporate events, conferences, and tradeshows
- Serve as the primary point of contact for clients and vendors on your accounts, building strong working relationships
- Manage vendor relations end to end: selection, negotiation, contracts, and conflict resolution
- Create and maintain Triple Seat and one-off event agreements, and ensure all contracts are signed
- Handle all event accounting: invoicing, accounts payable, and payment reconciliation
- Run on-site setup and breakdown when required
- Maintain compliance with all federal, state, and local food safety and health standards
- Prospect new vendors and clients across the South Bay to stay ahead of demand
- Collect and maintain vendor documents and permits, and ensure everyone is set up correctly in AR/AP (with regional admin support)
- Keep the Regional Director of Operations updated on accounts, and help refine company processes
Accounting Duties:
- Build and maintain Excel trackers for sales, site fees, commissions, and program financials
- Issue invoices and secure client/vendor sign-off
- Collect site fees and process vendor payouts through our software platform
- Perform reconciliations, track monthly income, and respond to vendor and employee inquiries
Requirements:
- 2+ years in food, catering, or hospitality management (food truck experience a strong plus)
- Strong Excel skills for formulas, trackers, and financial records; solid across the rest of Microsoft Office
- Excellent written and verbal communication with stakeholders at every level
- Highly organized and detail-oriented, with strong data entry accuracy
- High energy, composed under pressure, and dependable as a self-starter
- Available evenings, weekends, and holidays as the event calendar requires
- Valid driver's license and clean driving record
- Based in the San Jose area.
- Authorization to work in the U.S.
*Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records*
Pay: $85,000.00 - $100,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in San Jose, CA 95112
