Event Execution Specialist (Event Planning & Client Services): Guide clients from contract to event day while coordinating every detail for flawless execution.
Please note: This is a client-facing event planning and coordination role. It is not a sales position and is not a purely administrative position. Successful candidates enjoy building client relationships, managing multiple moving pieces, communicating proactively, and ensuring every event detail is prepared for successful execution.
Atlasta Catering | Phoenix, Arizona
Exceptional events don't happen by accident. They happen when someone pays attention to every detail, communicates proactively, asks the right questions, and ensures everyone involved has the information they need to succeed.
At Atlasta Catering, our Event Execution Specialists serve as the primary stewards of an event once a contract has been signed. This role is responsible for guiding clients through the planning process while ensuring that all event information remains accurate, up to date, and effectively communicated to our culinary, operations, staffing, venue, and vendor partners.
If you thrive on organization, enjoy building relationships, and take pride in helping clients feel confident and cared for, we'd love to meet you.
What You'll Do
Client Relationship Management
- Serve as the primary point of contact after contracts are signed
- Guide clients through planning milestones, deadlines, and event decisions
- Conduct planning meetings and event check-ins
- Answer client questions and provide recommendations
- Build trust through responsiveness, professionalism, and follow-through
Event Coordination
- Manage menus, timelines, guest counts, rental orders, staffing requirements, and event logistics
- Coordinate with venues, vendors, and internal departments
- Ensure event details remain current and accurate as changes occur
- Identify potential issues before they impact event execution
Documentation & Communication
- Maintain event orders, invoices, timelines, and planning documents
- Communicate updates clearly to culinary, operations, staffing, and leadership teams
- Ensure all departments are working from the most current information
- Track decisions, changes, and client communications with exceptional accuracy
What Makes Someone Successful in This Role
You may be a great fit if you:
- Naturally notice details others miss
- Enjoy organizing complex projects with many moving pieces
- Communicate professionally and warmly with clients
- Take ownership of outcomes rather than simply completing tasks
- Follow through consistently without needing reminders
- Are comfortable working within established systems and processes
- Balance independent thinking with collaboration and accountability
Qualifications
Required
- Excellent written and verbal communication skills
- Strong grammar, spelling, and professional correspondence abilities
- Exceptional organizational skills and attention to detail
- Ability to manage multiple projects simultaneously
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Professional client-facing experience
Preferred
- Event planning, catering, hospitality, venue, project management, or client service experience
- Experience coordinating vendors and logistics
- Experience managing multiple deadlines in a fast-paced environment
This Role Is Not
This position is not focused on selling events or generating new business. It is also not a purely administrative role.
The Event Execution Specialist serves as the bridge between the client, the planning process, and successful event execution. This position combines client relationship management, project coordination, communication, and operational planning.
Why Atlasta
We believe hospitality begins long before guests arrive. It starts with thoughtful planning, meaningful relationships, and a commitment to ensuring every detail is handled with care.
Our team is passionate about hospitality, proud of the work we do, and committed to creating experiences that bring people together.
If you're someone who enjoys helping people, creating order from complexity, and being the person others can rely on, we'd love to hear from you.
Hiring Process
Qualified candidates will participate in:
- Initial interview
- Event execution simulation exercise
- Team interview
- Final interview
The simulation exercise reflects the role's actual responsibilities and is designed to help both the candidate and Atlasta determine whether the position is the right fit.
Pay: $23.00 - $28.50 per hour
Education:
Work Location: In person
