Contract
Detailed Statement of Duties and Responsibilities:
- Performs receptionist responsibilities including:
- Greets callers warmly and ascertain reason for calling
- Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
- Greets visitors at the regional office and ensures appropriate personnel are notified
- Performs general clerical functions to support the regional office including:
- Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
- Maintaining familiarity with office equipment and points of contact for additional support
- Maintaining appropriate stock of office supplies
- Coordinating the use of meeting space for trainings and meetings
- Manage conference room calendars
- Set-up and break-down rooms before and after meetings
Skill Required/Desired Amount of Experience Fluent in oral and written Spanish and English Required Excellent customer support and service skills Required Ability to follow written and oral instructions Highly desired Ability to exercise discretion in handling confidential information and to exercise sound judgment Highly desired Strong attention to detail and organization Highly desired Ability to maintain accurate records Highly desired Comfort in learning and working within IT systems Highly desired Proficiency in Microsoft Office applications Highly desired Knowledge of the organization of state government Desired
