Position Summary
The Contract Associate provides administrative and accounting support for construction projects, contracts and compliance documentation. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently in a fast-paced construction environment.
Key Responsibilities
Pre-Liens
- Complete pre-lien templates accurately and timely
- Route documents for internal approval
- Mail pre-liens via certified mail
Preliminary Information Sheets
- Coordinate with Project Managers and/or contractors to obtain required project information
- Ensure pre-lien information is completed within 20 days of being on the jobsite
Job Contracts Administration
- Set up and maintain job folders
- Update and distribute job information files to company users
- Maintain and update job number file
Sub-Subcontracts
- Prepare subcontract templates, including:
- Contracts
- Certificate of Insurance requirements
- Scope of Work document
- Distribute documents to Project Managers and contractors
- Set up and maintain project folders
- Track, reconcile, and process invoices related to contracts for payment
- Complete project close-out procedures
Waivers (Monthly)
- Prepare and distribute waivers for pre-liened projects
- Track receipt of signed and approved waivers
- File documentation appropriately
AP Vendor Contracts and Applications
- Coordinate with vendors to renew or establish new contracts and applications
OCIP Reporting (Monthly)
- Log into reporting websites and complete required project reporting
- Monitor and close out projects upon completion
Payroll / Accounts Payable Backup
- Provide backup support for payroll and accounts payable functions
- Utilize Pro-Contractor or similar construction accounting software
Required Skills & Qualifications
- Proficient in 10-key by touch and typing
- Strong working knowledge of Microsoft Office Suite, including Outlook
- Excellent attention to detail and organizational skills
- Ability to work independently with minimal supervision
- Comfortable navigating company shared drives and electronic filing systems
- Ability to read and understand company contracts and related documentation
Preferred Qualifications
- Experience with Pro-Contractor or similar construction accounting software
- Knowledge of construction accounting, including Accounts Payable and union payroll
- Prior experience in construction administration or contract coordination
Work Environment
- Fast-paced construction office environment
- Ability to manage multiple projects and deadlines simultaneously
- Frequent communication with Project Managers, contractors, vendors, and internal staff
Pay: $27.60 - $30.00 per hour
Benefits:
Work Location: In person
