Position overview
Oakmont Enterprises LLC is seeking a dependable and detail-oriented Accounts Payable Specialist to support a growing group of affiliated companies operating across real estate, construction, property operations, equipment, advertising and field services. This person will administer the full invoice-to-payment workflow and work directly with the Controller to ensure that expenses are valid, accurately coded, properly approved and supported by a complete digital record.
This is not a basic data-entry position. The successful candidate will become the central control point for accounts payable across multiple companies and projects. The role requires sound judgment, professional follow-up, strong organization and the integrity to protect confidential financial information.
Primary responsibilities
- Manage the central AP inbox and track invoices from receipt through payment or resolution.
- Validate invoices, supporting documents, approvals, payment terms and duplicate status.
- Prepare coding by company, property, project, job/cost code and general-ledger account.
- Route invoices for approval and follow up on missing receiving confirmation or documentation.
- Prepare and submit the weekly payment packet and cash-requirement summary by Wednesday for Controller review and Thursday payment processing.
- Maintain vendor records, W-9s, payment instructions and required compliance documents.
- Reconcile vendor statements, research discrepancies and manage credits.
- Support month-end AP cutoff, reporting and outside-CPA requests.
- Respond professionally to vendors and internal team members.
- Maintain accurate, searchable records and help improve the company AP Playbook.
Required qualifications
- High school diploma or equivalent and at least three years of AP, accounting-clerk, bookkeeping or related experience.
- Working proficiency with accounting software and Microsoft Excel.
- Demonstrated accuracy in invoice processing, coding, vendor records and reconciliations.
- Strong communication, organization, follow-through and confidentiality.
- Ability to work on-site Monday through Thursday and manage deadline-driven work.
Preferred experience
- Intuit Suites and multi-entity accounting.
- Construction job costing, real estate/property management or field-service operations.
- Associate degree, certificate or coursework in accounting or business.
- W-9/1099 support, certificates of insurance, lien waivers or vendor-compliance documentation.
Pay: From $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
