Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist - Clerk to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and support daily administrative functions. Your energetic approach and organizational skills will ensure a smooth flow of communication and office management, creating a positive experience for clients, staff, and guests alike. This paid position offers an exciting opportunity to develop your administrative expertise in a professional environment that values enthusiasm and efficiency.
Responsibilities
- Greet visitors warmly, direct them appropriately, and ensure a professional first impression.
- Answer multi-line phone systems promptly with excellent phone etiquette, directing calls or taking messages as needed.
- Manage incoming and outgoing correspondence, including emails, mail, and deliveries.
- Maintain organized filing systems, perform data entry, and support document proofreading to ensure accuracy.
- Schedule appointments, manage calendars, and coordinate meetings for staff or clients efficiently.
- Support office management tasks such as inventory control, supply ordering, and basic clerical duties.
- Assist with client communication by providing information and support in a courteous manner.
- handle a busy telephone calls and take down client information for new case intakes (will receive training)
- Handle attorney dry cleaning; handle groceries and shopping lists for firm needs;
- Delivery of materials to courts, other counsel and "go for" things
Requirements
- Bilingual proficiency is highly desirable to effectively communicate with diverse clients and visitors.
- Proven office management or administrative experience in a busy environment.
- Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and general computer literacy.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
- Experience answering phones using multi-line phone systems with professionalism and courtesy.
- Demonstrated clerical skills such as typing, filing, proofreading, and data entry.
- Exceptional customer service skills with the ability to handle inquiries promptly and effectively.
- Prior experience in front desk or reception roles is preferred; personal assistant experience is a plus.
- Ability to manage time effectively while prioritizing tasks to meet deadlines.
Join us to be an essential part of our team where your positive attitude and organizational prowess will help create an inviting environment for everyone who walks through our doors!
Pay: $17.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Work Location: In person
