General Duties:
- Perform all aspects of the accounts payable function, matching purchase orders/quotes and receipts to invoices
- Entering the invoices and/or approved check requests into the accounting software according to department policies and procedures. Identify errors or discrepancies and resolve timely before processing.
- Working with document retention and workflows to request approvals and submit vouchers for approval.
- Downloading and paying invoices via vendor websites;
- Producing weekly checks and EFT batches, applying manual payments for autopay vendors, credit card charges, and special payments via daily banking reports and other notices.
- Follow “Generally Accepted Accounting Practices (“GAAP”) and “Delegation of Authority” (approval limits).
- Enter new and update vendor information into the accounting software per confirmed secondary communication. Coordinate W9’s with vendors. Determine if a vendor should receive IRS 1099 form and set up with correct code or note when an invoice should be 1099 tracked.
- Track employee business expenses and process in a timely manner.
- Reconcile Accounts Payable transactions; research and resolve outstanding vendor balances, including any communication with vendors through email and telephone.
- Assist in monthly and quarterly closing procedures as well as annual audits by preparing requested reports.
- Annually review IRS 1099 reporting of vendors for timeliness to IRS deadlines.
- Responsible to ensure all files and documentation is maintained thoroughly and accurately, in accordance with policies and procedures.
Other duties as assigned by the Director of Finance and/or Controller.
Proficiency in:
- · Great Plains or Dynamics 365
- · Docuware
- · Outlook
- · Excel
- · Word
Prefer candidate with a 2 year accounting or business degree.
Job Type: Full-time
Pay: From $23.99 per hour
Work Location: In person
