Overview
We are seeking a highly organized, reliable, and professional Personal Secretary to provide personal support. The ideal candidate must be bilingual, possess excellent communication skills, and have a valid driver's license with the ability to run errands as needed. This role offers an opportunity to work in a dynamic environment where efficiency and professionalism are paramount. The successful applicant will be instrumental in managing schedules, coordinating projects, and ensuring smooth office operations, thereby enabling leadership to focus on strategic priorities.
Responsibilities
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Screen and respond to phone calls, emails, and correspondence.
- Maintain confidential records and sensitive information, ability to maintain discretion and confidentiality.
- Coordinate personal and business-related tasks.
- Run errands, including shopping, deliveries, banking, and other assignments.
- Drive to various locations for meetings, appointments, and other business needs.
- Assist with scheduling and organizing events.
- Communicate effectively with clients, vendors, and associates in both required languages.
- Perform general administrative and clerical duties as assigned.
Experience
- Proven experience as a Personal Secretary or Executive Assistant with a strong background in office management and administrative support roles.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.
- Prior experience with bookkeeping software such as QuickBooks or similar platforms is preferred.
- Excellent written and verbal communication skills coupled with professional phone etiquette.
- Strong organizational skills with the ability to multitask effectively in fast-paced environments while maintaining attention to detail.
- Familiarity with project coordination tools and techniques to manage multiple priorities seamlessly.
Requirements:
- Fluency in English and Spanish (spoken and written).
- Must be authorized to work in the United States.
- Valid driver's license with a clean driving record, reliable personal transportation.
- Must be available to work Monday through Friday 9am-5pm
Pay: From $20.00 per hour
Experience:
- Bookkeeping: 2 years (Preferred)
Language:
Ability to Commute:
- Paterson, NJ 07514 (Preferred)
Work Location: In person
