Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role is the heartbeat of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. As an Office Administrator, you will be the first point of contact for visitors and clients, manage essential administrative tasks, and support various departments with your exceptional organizational skills.
Administrative Operations
Manage incoming calls and emails in a professional and timely manner
Maintain job tracking, scheduling, and internal documentation
Customer & Vendor Coordination
Communicate with customers regarding order status and timelines
Coordinate with vendors and production teams to ensure workflow accuracy
Follow up on open jobs and outstanding items
Financial & System Support
Perform QuickBooks data entry including invoices, and reporting
Track accounts receivable and follow up on outstanding balances
Maintain accurate and organized financial records
Internal Coordination
Work closely with production and management
Support overall workflow and operational efficiency
Requirements
*Knowledge of QuickBooks, Microsoft Word
* Bilingual ( English and Spanish )
Pay: $20.00 - $23.00 per hour
Work Location: In person
