GA West is looking for a Vehicle Compliance Specialist to join our team. Prior experience in dashcam/telematics software, Compliance, and Document Control is preferred but not required. Proficiency in Adobe Acrobat Pro, Microsoft Office Suite, and varying cloud-based software programs is required. This is a full-time opportunity with a Monday – Friday schedule. Pay range $20-$25/hour, dependent on experience.
This department manages the following processes and programs for GA West. This position will be part of team ensuring for the enforcement, management, and maintenance of the following areas:
Driver Approvals
Driver Form Management
Driver Approval Committee
Driver Files and Logs
Accident Notifications, Process, and Documentation
Dashcam/Telematics Behavior Tracking, Location Tracking, Offline Device Tracking
Dashcam Behavior Dismissals for incorrect AI detection
Rental Vehicles
Quarterly Driver Rewards
Fuel Cards/Aux Cards
Driver Hire-In Setup
FAVR Program
CMVR Program
Six-Month MVR Runs
Driver Safety Training
Dashcam Face Matching
Compliance and Behavior Reprimands
Progressive Discipline
Complaints and troubleshooting for dashcams, FAVR, and fuel cards
Vehicle Approvals and Assignments
Vehicle Damages and Damage Payments
Vehicle Damage Temporary Use Logistics
Pool Vehicle Program
Qualifications
Ability to communicate effectively, both orally and written
Ability to relate positively with drivers, co-employees, supervisors, and upper management
Technologically proficient and intuitive; comfortable with learning, implementing, teaching, and mastering new software programs with a general understanding of technical concepts
Ability to handle technical support issues, maintain databases, and perform minor database and software configurations
Ability to multitask
Detail-driven, analytical, eager to learn new things, inquisitive, resilient
Capable of enforcing company regulations
Responsibilities
Provide assistance to the Vehicle Compliance Lead and the Compliance Director
Compile and maintain employee driver files including but not limited to: executed policies, MVRs, driver’s licenses, eligibility, insurance, approvals, reprimands, etc.
Keep updated logs of the following: all drivers (and all eligibility data), company-owned vehicles, rental vehicles, vehicle requests, damages, accidents/incidents, etc.
Assist new drivers in getting set up for the dashcam/telematics software, app, and the MVR program. Ensure all drivers have filled out the proper documentation before approval is granted.
Audit all logs regularly for accuracy and updates
Answer directly to the Vehicle Compliance Lead
Put effort into improving and automating (if applicable) all document control and enforcement policies for Safety and HR
Input MVRs into document management system
Learn and become SME for document control standards in order to make sound decisions concerning the integrity of documents
Learn and become SME for Safety and HR policies and processes; enforce document standards, compliance, and organization
Learn, perfect the functionality of, and become SME for the telematics/dashcam software
Review daily dashcam/telematics reports such as dormancy, vehicle gateway, location tracking, camera connection, etc. and address any recognized issues
Monitor dashcam/telematics software daily for enforcement of safety policies within G.A. West vehicles (fleet and drivers). Maintain and audit system data and records.
Identify faces, monitor behavior, run MVRs, provide coaching, issue warnings, etc. daily as needed
Communicate with drivers to dismiss events as needed. Investigate issues regarding the vehicles and incidents.
Work with team to acquire vehicles for new drivers and determine what is available
Log and acknowledge violations and determine action needed based on violation criteria
Ensure that all warnings are logged, stored, and communicated to supervision and HR (for issuing and storing in employee’s file)
Follow closely all guidelines of the vehicle compliance SOP and make changes to SOP as the process evolves; maintain a teamwork mentality in regard to improvements to the process.
Perform consistent maintenance of the dashcam/telematic software
Troubleshoot technical issues
G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
