Summary/Objective
Dolphin Property Services is a New York-based real estate property management company specializing in affordable housing properties throughout New York City. We are seeking an experienced, organized, and detail-oriented Building Compliance and Violations Specialist to support the Director of Building Compliance and Violations in overseeing all aspects of violations management, regulatory compliance, and agency coordination across our property portfolio.
This role will play a critical role in tracking, managing, and resolving violations issued by various NYC agencies, including HPD, Department of Buildings, ECB/OATH, FDNY, DEP, DOHMH, and related agencies. This role requires strong organizational skills, knowledge of affordable housing compliance, and the ability to work collaboratively with property management teams, vendors, attorneys, and government agencies.
The ideal candidate is proactive, highly organized, comfortable working in a fast-paced environment, and willing to visit city agencies, particularly HPD offices, as needed to assist in resolving compliance matters.
Essential Functions Include but Are Not Limited to the Following:
- Help manage and maintain all active and aged violations across the property portfolio, including HPD, ECB/OATH, Dept of Buildings, lead-based paint, mold, and related compliance matters.
- Track violation statuses, correction deadlines, hearings, certifications, dismissals, and close-outs.
- Coordinate with property managers, site staff, vendors, attorneys, and consultants to ensure timely correction and resolution of violations.
- Assist with preparing and filing Certificates of Correction, Dismissal Requests, NE-2 forms, and other required compliance documentation.
- Upload required documentation to agency portals, including HPD and NYCHA/DTR systems.
- Schedule and manage HPD dismissal inspections and agency follow-ups.
- Conduct research and investigations related to violations issued by city agencies including HPD, Dept of Buildings, FDNY, DEP, DOHMH, and ECB/OATH.
- Visit city agencies, including HPD offices and administrative hearing locations, as necessary to resolve compliance and violation matters.
- Assist in monitoring compliance with NYC Local Laws and affordable housing regulatory requirements.
- Work closely with the Director of Building Compliance and Violations on ongoing compliance initiatives and special projects.
- Support annual and periodic compliance inspections including window guards, fire safety compliance, lead-based paint requirements, boiler inspections, sprinkler inspections, and other mandated inspections.
- Communicate regularly with internal teams regarding outstanding violations, compliance deadlines, and required corrective actions.
- Assist with preparing reports for ownership and senior management regarding violation trends, open items, and compliance risks.
- Respond promptly to urgent compliance issues and agency inquiries.
Requirements
- Bachelor’s degree preferred; relevant experience in affordable housing, property management, compliance, or violations management will also be considered.
- Minimum of 3–4 years of experience in affordable housing, building compliance, property management, violations management, or a related field.
- Strong knowledge of NYC housing and building agencies including HPD, Dept of Buildings, ECB/OATH, FDNY, DEP, and related compliance procedures.
- Experience handling violations related to HPD, lead-based paint, mold, housing maintenance code, and general building compliance strongly preferred.
- Familiarity with affordable housing regulations and compliance requirements.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and property management/compliance tracking systems.
- Willingness to travel throughout NYC boroughs and visit city agencies as needed.
- Notary Public certification is a strong plus.
Benefits Overview:
We are committed to supporting the well-being, growth, and financial security of our employees. Our comprehensive benefits package includes:
- Medical Insurance
- Dental and Vision Insurance –
- Employee Assistance Program (EAP)
- FinFit
- 401(k) Retirement Plan –
- Company-Paid Life Insurance
- Annual Performance-Based Bonus
- Paid Time Off (PTO)
- Paid Sick Leave
- Paid Holidays
- Volunteer Day
- Tuition Reimbursement
Pay: $70,000.00 - $80,000.00 per year
Application Question(s):
- Which NYC agencies have you directly worked with to resolve violations? (Select all that apply)
- Have you independently handled the full lifecycle of a violation (from issuance to dismissal/close-out)?
- Which of the following violation types have you worked on? (Select all that apply)
- How comfortable are you with preparing and filing compliance documents such as Certificates of Correction, Dismissal Requests, and NE-2 forms?
- Do you have experience scheduling and coordinating HPD inspections and violation dismissals?
- Have you worked in affordable housing compliance (e.g., LIHTC, Section 8, rent-regulated properties)?
- Are you comfortable traveling within Manhattan, Brooklyn, and the Bronx and visiting NYC agencies (e.g., HPD offices, OATH hearings) as needed?
- What systems or tools have you used to track violations and compliance? (Select all that apply)
- Do you currently hold a Notary Public certification in New York?
- What are your salary expectations for this role?
- How many years of experience do you have working with NYC building violations and compliance (HPD, Dept of Buildings, ECB/OATH, FDNY, DEP, DOHMH)?
Willingness to travel:
Work Location: In person
