Office Administrative Assistant I
About the Company
We are a high-quality, U.S.-based manufacturer of radiation safety apparel serving hospitals, surgery centers, and healthcare professionals nationwide. Our organization supports a growing national medical sales network through strong operational systems, accuracy, and collaboration across departments.
We value accountability, organization, and teamwork in a professional office environment where every role contributes to delivering reliable service to healthcare professionals.
What Sets Us Apart
We are not a typical corporate environment where employees are limited to a narrow set of tasks and have little visibility into the bigger picture. As a family-run business, we believe every team member plays an important role in the success and growth of the company.
We are looking for someone who wants to grow with the organization, learn how different areas of the business operate, and become a trusted contributor over time. In this role, you will work closely with leadership and gain exposure to multiple aspects of the company’s operations.
For the right person, this position offers the opportunity to develop professionally while becoming a key part of our continued growth and long-term success.
Position Overview
We are seeking a dependable and detail-oriented Office Administrative Assistant to support daily office operations, order processing, and administrative functions. This role plays an important part in maintaining accurate records, supporting internal coordination, and ensuring smooth administrative workflows across the organization.
The ideal candidate is organized, proactive, and comfortable working with systems and data in a fast-paced office environment. This position provides exposure to multiple areas of the business and is well suited for someone who enjoys learning how operations function within a growing company.
Key Responsibilities
Office Operations
- Perform daily office check-ins to ensure organization and workflow readiness
- Manage incoming calls, emails, and correspondence with professionalism and strong customer service
- Support communication and coordination between Operations, Sales, and Leadership teams
Order Processing & Administrative Support
- Enter customer orders into the system with precision and efficiency
- Verify order details to ensure accuracy before processing
- Maintain organized records of all orders and related documentation
- Prepare administrative reports and order-related documentation as needed
Data Management & Reporting
- Utilize Excel spreadsheets for data collection, tracking, and reporting
- Maintain organized electronic and physical filing systems
- Assist with internal data tracking and documentation processes
Customer Support
- Provide clear and professional responses to customer inquiries regarding order status, timelines, and processing
- Collaborate with internal teams to resolve order discrepancies or issues efficiently
Qualifications
- Previous experience in an office, administrative, or order entry role
- Strong customer service skills in a professional environment
- Working knowledge of Microsoft Excel, including navigating spreadsheets
- Proficiency with Microsoft Outlook and standard office software
- Experience with QuickBooks or similar systems is preferred
- High attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to manage multiple priorities while maintaining service quality
- Strong communication skills and a collaborative mindset
Growth Mindset
We value individuals who take initiative, stay organized, and are interested in learning how a growing business operates. Employees who demonstrate reliability and problem-solving skills will have opportunities to take on additional responsibilities over time.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Application Question(s):
- Do you have experience using outlook?
Experience:
- Office: 3 years (Preferred)
- Microsoft Excel: 3 years (Required)
- QuickBooks: 1 year (Preferred)
Ability to Commute:
- West Palm Beach, FL 33404 (Required)
Work Location: In person
