Job Description – Clergy and Office Administrator
Position Details
Reports to: Executive Director/Rabbi
Position Type: part-time, 20-25 hours per week
- Monday – Thursday, 1p-5p
- Friday – 12p-4p
- Some flexibility required for High Holy Days and other synagogue events.
Start Date: July 2026
Congregation Kol Tikvah is a Reform Jewish synagogue based in Parkland, Florida. Our dynamic 310 family synagogue has serviced Northwest Broward County for more than 35 years and is a vibrant home for egalitarian Jewish life. Our congregation has grown to become a multigenerational kehillah kedoshah, with a diverse membership united in their love of Judaism.
We are currently seeking a Clergy and Office Administrator to join our professional team. This is a part-time position, working for up to 25 hours per week. This professional will serve as the administrative hub for our Clergy team, consisting of a full-time Rabbi and full-time Cantor. This person will also serve as a key member of our administrative office, tasked with facilitating the day-to-day operations of the synagogue.
RESPONSIBILITIES/DUTIES:
- Ensure High Holy Day, Shabbat, and other specialty services and projects are planned and executed, ensuring proper execution of work orders, room setup and more.
- Maintain our Clergy’s operating calendars, coordinating and scheduling meetings, events and other commitments.
- Work with Clergy and our Director of Engagement and Youth Education on procuring, processing and reviewing all Bar/Bat Mitzvah date assignments, congregational gifts, data tracking, honors sheets, rehearsal dates and all other pertinent areas related to this and all lifecycle events.
- Work with Clergy to ensure they have all materials and supplies needed for success in their roles, including making copies, purchasing supplies, preparing statements, drafting documents, and more.
- Schedule and coordinate any travel as required by Clergy.
- Coordinate the curation of our weekly mi sheberach (healing) and yahrzeit lists, as well as the associated mailings and emails on a weekly and monthly basis.
- Process all orders, including but not limited to office supplies, Oneg Shabbat refreshments, facilities materials and more.
- Processing incoming and outbound mail.
- Enter and review new congregant or potential congregant data into our database, including key changes.
- Order and process memorial bricks, plaques, and other items.
- Prepare lists for our Clergy, including birthdays, anniversaries, special occasions and more.
- Serve as the “director of first impressions”, fielding phone calls, welcoming visitors to our office, and collaborating with other members of our professional team to foster a warm and welcoming environment for our congregational community.
- Support member engagement through timely communication and follow up.
THE IDEAL CANDIDATE WILL HAVE:
- A proactive and kind disposition, with the ability to work independently and as part of a team,
- An understanding of the Jewish community and synagogue life.
- Excellent written and verbal communication skills.
- Detail oriented
- Experience working within a synagogue office environment.
- Experience working within Shulcloud or other CRMs.
- Proficiency in Google Suite, Microsoft Office, and internet use.
BENEFITS:
- Compensation will be $20-$25 per hour, based on experience
- Complimentary synagogue membership, including access to members only programming and events, high holiday tickets and more for your immediate family
- Supportive, community-centered work environment.
Please note - this job will require a background check
Pay: $20.00 - $25.00 per hour
Work Location: In person
