Overview: KAM Technologies is a product design and manufacturing company located on Florida’s Space Coast. We specialize in the design, engineering, and manufacturing of products across various industries and ensure they meet peak quality standards.
We are currently seeking an Administrative Assistant to join our team. This pivotal role involves supporting multiple functions in the company, as well as overseeing other operational needs. The ideal candidate will be organized, self-motivated, and an effective team player.
Skills and Traits:
- Organized and Detail-Oriented: Demonstrates strong organizational skills with attention to detail in all tasks and responsibilities.
- Self-Motivated and Independent: Takes initiative and works effectively with minimal supervision.
- Professional Communication: Maintains a high level of professionalism in all interactions with customers, vendors, and team members.
- Software Proficient: Confident in using/learning various software packages, including common office applications
- Team Player: Contributes to group efforts while maintaining a positive attitude.
- AI Interest/Familiarity: Willingness to learn/explore various AI tools to potentially improve both individual jobs as well as company operations
Principal Responsibilities:
- Customer Support: Serve as the main contact for customers, and provide prompt, professional responses.
- Email and Mail Handling: Manage incoming mail and email inboxes, ensuring timely responses and proper routing of RFQs, POs, and other documents.
- Quote, Order, and Invoice Processing: Assist with creating and distributing quotes, POs, and invoices, ensuring accuracy and compliance with company policies.
- Invoicing and Payments: Generate invoices as needed, send payment links, record payments, reconcile accounts, and follow up on overdue payments.
- Vendor Payments: Process biweekly vendor, contractor, and credit card payments. Record all transactions in QuickBooks and update internal records.
- Bookkeeping: Handle data entry, bill payments, and account management. Prepare biweekly accounts payable reports.
- Document Management: Maintain records for customer/vendor information, certificates, and essential documents while ensuring accurate filing.
- Team Collaboration: Work across the team to ensure smooth workflows and effective communication.
Pay: $42,000.00 - $58,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Paid time off
- Vision insurance
Work Location: In person
