Job Title: ADMINISTRATIVE ASSISTANT
Reports To: CONTROLLER
FLSA Status: NON-EXEMPT
Prepared Date: JUNE 26, 2026
SUMMARY: The Administrative Assistant is responsible for providing support to the Business Office & Procurement Office by ensuring the accurate input of financial data & filing in related accounting & procurement documents and records.
QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty and responsibility in a compliant and satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required.
ESSENTIAL JOB FUNCTIONS:
· Business Office:
o Review, verify, and accurately enter vendor invoices while ensuring proper approval and coding
o Assist with payment processing, ensuring vendors are paid accurately and on time
o Maintain vendor records by verifying payment information
o Provide accounting and clerical support to the Business Office
o Accounts Payable monthly statement review and reconciliation
o File supporting documentation
o Retrieve and distribute mail
o Other duties as assigned by Controller
· Type accurately, prepare and maintain accounting documents and records
· Daily entering of key data of financial transactions
· Update existing data
· Retrieve data from databases or electronic files as requested
· Verify data by comparing it to source documents
· Sort and organize paperwork after entering data to ensure proper filing
· Maintain multiple file cabinets and ensure accurate filing of documents
· Function in accordance with established standards, procedures and applicable laws
Reasonable accommodations may be made to enable individuals with disabilities perform the essential functions. Other duties may be assigned.
WAGE/SALARY:
$18.00 - $20.00 per hour (plus benefits)
SUPERVISORY RESPONSIBILITIES:
None
EDUCATION and EXPERIENCE:
· High school diploma required
· Associate degree or higher in a related field preferred
· Proven accounting, data entry or related office experience preferred
LANGUAGE SKILLS:
· Ability to read documents in English such as policy, procedure and financial documents
· Ability to speak effectively in English on the phone and in person
· Strong proof-reading skills for grammar and punctuation
· Write routine reports, correspondence, business letters, summaries, and reports in English using prescribed format, and conforming to all rules of punctuation, grammar, diction, and style
MATH SKILLS
· Proficient: basic math skills with high attention to detail
COMPUTER SKILLS:
· Excellent accuracy and attention to detail when inputting data in electronic form
· Competency in Microsoft Office programs
· Experience with Costpoint
· Skilled in electronic forms of communication including email, web searching, and data organization
REASONING ABILITY:
· Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
· Read and interpret policy and procedure
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. The employee must be able to see differences in widths and lengths of lines such as those on graphs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ENVIRONMENTAL CONDITIONS:
Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered "inside" if the worker spends approximately 75 percent or more of the time inside.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
· Must be able to work effectively in a dynamic environment and communicate well with fellow employees, and customers, and accept constructive criticism
· Must be able to multitask between various projects and tasks efficiently and cope with interruptions
IMPORTANT NOTE: Essential functions of this job are described under the headings above. The job requirements and features are subject to change from time to time due to the dynamic nature of the company.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Language:
Ability to Commute:
- Box Elder, SD 57719 (Required)
Work Location: In person
