Position Title: Administrative Assistant Support Staff Labor Grade: VJOB ANALYSISUnder the direction of the Director of Student Services, this position will perform a variety of specialized and complex administrative support duties. The Administrative Assistant will coordinate, organize, oversee and perform everyday clerical and administrative responsibilities to ensure smooth and efficient office operations in an academic environment.REPORTS TODirector of Student ServicesESSENTIAL FUNCTIONS (The following are illustrative of the responsibilities associated with this position and are not intended to be all-inclusive.)Self-motivated with the ability to work with little directionPrepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activitiesAid the administrator by screening calls, visitors, and mail and, when appropriate, referring to other school officials who may be better placed to deal with the matter at handCompose routine correspondence independently; prepare, type, and distribute communications as requested by AdministrationProvide information concerning school policies, procedures, actions, activities, and schedules as appropriate; and maintain the school calendarProfessionally represent the school and the District in interactions with parents, community and studentsMaintains a wide variety of manual and electronic document files and records (ex. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical referenceExcellent customer service, interpersonal, and diplomatic skills when interacting with staff, students and parentsAbility to work comfortably with quickly shifting priorities and constant interruptions, while maintaining good judgment regarding priority of tasks, safety issues and overall supportCoordinate office procedures and implement processes to ensure seamless flow of communication and work productDemonstrate proficiency in MS Office, Outlook, Google Docs and ability to learn Districts software programsAbility to use discretion with confidential information, as this position is exposed to information regarding families, students and staff that must be kept confidential at all timesArrange meetings and conferences, schedule school events, either of an instructional, extracurricular or administrative natureSupport the budget process through preparation of purchase requisitions, placing orders and budget trackingKnowledge of lockdown procedures, fire drills, emergency backpacks to insure a safe school environment QUALIFICATIONS 3 years of College or equivalent work experience in related position
